Administrative Assistant

2 days ago


Pittsburgh, Pennsylvania, United States AFSCME Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AFSCME. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Perform administrative duties, including receiving visitors, determining needs, and assisting where appropriate.
  • Receive, open, date stamp, and distribute mail, prioritizing the Area Director's or other support staff mail and handling routine requests.
  • Prepare correspondence, such as letters, memos, reports, and other documents, according to guidelines, proofreading for accuracy, grammar, and punctuation, and duplicating and circulating documents.
  • Prepare APT forms, ensuring accuracy of EAF numbers, and forward to the International for processing.
  • Inventories and orders supplies.
  • Makes hotel and airline reservations as requested, prepares travel itinerary, and confirms all plans.
  • Makes arrangements for conferences and organizing meetings.
  • Assists in preparation of APTs for submission to headquarters for processing, may serve as a liaison to vendors to resolve payment discrepancies.
  • Enters and tracks attendance, expense reports, travel authorizations, and leave requests, filing as needed.
  • Maintains postage meter machine.
  • Establishes and maintains office files and follows the established archive retention schedule.
  • Maintains monthly and quarterly project reports, responsible for follow-up with staff on budget and recordkeeping needs.
  • Maintains electronic files for organizing and budgetary purposes, including entering new data, updating or modifying existing data, and ensuring quality control of record entry.
  • Runs various pre-established reports from budgetary and organizing files, creates or modifies file and report formats.
  • Uses Microsoft Office software for letters, reports, and basic leaflets.
  • Performs standard file maintenance to ensure that information is protected from loss.
  • May process dues, and transmit appropriate payment and documentation to the International Union, chapters or locals, central labor councils, and insurance carriers.
  • Performs other assigned duties as required.


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will be responsible for providing administrative support to our department, including processing and analyzing information, drafting reports, and maintaining accurate records.Key...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Job SummaryWe are seeking a skilled Administrative Assistant to join our team at St. Clair Health. As a key member of our administrative staff, you will be responsible for providing exceptional support to our healthcare team.Key ResponsibilitiesPerform general secretarial, administrative, and clerical duties to support the healthcare team.Provide...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Receptionist / Administrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Administrative AssistantSt. Clair HealthOffice Support ServicesPart-Time Position, WeekdaysOverviewThe Administrative Assistant is responsible for performing a variety of general office tasks, ensuring smooth operations within the administrative department.Essential QualificationsCompletion of high school education or equivalentFormal training in office...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at St. Clair Health. As a key member of our administrative staff, you will be responsible for providing exceptional support to our healthcare professionals and patients.Key ResponsibilitiesProvide general administrative support to our healthcare team,...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Receptionist / Administrative AssistantWe are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to provide exceptional support to our team and visitors. This role combines traditional reception and administrative duties with key HR responsibilities, ensuring a seamless experience for all.Key Responsibilities:Reception...


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will be responsible for providing administrative support to our department, including tasks such as data entry, record keeping, and correspondence.Key ResponsibilitiesProcess and analyze...


  • Pittsburgh, Pennsylvania, United States AFSCME Full time

    {"title": "Field Office Assistant I", "description": "Job SummaryAFSCME is seeking a highly organized and detail-oriented Field Office Assistant I to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including receiving and distributing mail, preparing correspondence,...


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will provide critical support to the Assistant Director of Employee Compensation and the Assistant Director, Secretary & Chief Examiner in the Department of Human Resources and Civil Service.Key...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Central Maintenance & Service Company. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our HR department.Key Responsibilities:Front Desk...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Administrative AssistantSt. Clair HealthOffice SupportPart-Time Position, WeekdaysOverviewThe role involves performing essential administrative and clerical functions to support the organization.Key ResponsibilitiesManage general office tasks and correspondence.Assist in maintaining organized records and files.Provide support to various departments as...


  • Pittsburgh, Pennsylvania, United States Floor Designs Unlimited Flooring America Full time

    Job OpportunityWe are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Assistant. As a key member of our office staff, you will be responsible for providing exceptional support to our sales team and ensuring the smooth operation of our administrative functions.Key ResponsibilitiesMaintain accurate records and...


  • Pittsburgh, Pennsylvania, United States AppleOne Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AppleOne. As a Medical Verification Coordinator, you will play a critical role in ensuring the accuracy and efficiency of our medical verification process.Key ResponsibilitiesPerform a variety of administrative and customer service tasks related to...


  • Pittsburgh, Pennsylvania, United States Balchem Full time

    Job SummaryThis role is responsible for providing administrative support to senior-level staff members in a complex administrative and office environment. The successful candidate will possess excellent communication and interpersonal skills, with the ability to prioritize and manage multiple tasks and deadlines simultaneously.Key ResponsibilitiesCalendaring...


  • Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full time

    Position Available: Legal Administrative AssistantPancoast Staffing Services, Inc. is seeking a proficient Legal Administrative Assistant to support a team of attorneys in a fast-paced legal environment. This role is ideal for individuals who thrive in a collaborative setting and possess a background in legal administration.Key Responsibilities:Preparing and...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Job SummarySt. Clair Health is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative TasksManage and maintain accurate and up-to-date records...


  • Pittsburgh, Pennsylvania, United States Sales Bizlab Full time

    Job OverviewAbout Sales BizlabSales Bizlab is in search of a dedicated and professional Administrative Support Coordinator to become a vital part of our team. The successful candidate will serve as the initial point of contact for clients and callers, delivering exceptional customer service alongside administrative assistance. This position demands strong...


  • Pittsburgh, Pennsylvania, United States LHH Recruitment Solutions Full time

    Job SummaryLHH Recruitment Solutions is seeking a highly organized and detail-oriented Receptionist to join our team in Summer Hill. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing front desk operations, and performing various administrative tasks.Key ResponsibilitiesAnswering and...


  • Pittsburgh, Pennsylvania, United States Novus Group Full time

    Job OpportunityWe are seeking a highly skilled Administrative Assistant to join our team at Novus Group. As a key member of our team, you will be responsible for providing exceptional customer service, responding to inquiries, and assisting with new business marketing leads.ResponsibilitiesRespond to customer inquiries and provide education on products and...


  • Pittsburgh, Pennsylvania, United States Schneider Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative (Professional) to join our team at Schneider. The successful candidate will be responsible for data entry of compliance documentation in our record keeping system, verifying the accuracy of the information, and assisting in reporting and communicating non-compliance to...