Administrative Assistant

2 weeks ago


Pittsburgh, Pennsylvania, United States AFSCME Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AFSCME. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to our office, including receiving visitors, answering phone calls, and responding to emails.
  • Mail and Correspondence: Receive, open, and distribute mail, as well as prepare and send correspondence, reports, and other documents.
  • Supply Management: Inventory and order supplies, ensuring that our office is well-stocked and equipped to meet our needs.
  • Travel Arrangements: Make travel arrangements, including hotel and airline reservations, and prepare travel itineraries.
  • Meeting Coordination: Coordinate meetings, conferences, and other events, ensuring that all necessary arrangements are made.
  • Record Keeping: Maintain accurate and up-to-date records, including attendance, expense reports, and leave requests.
  • Postage Meter Management: Maintain the postage meter machine, ensuring that it is functioning properly and accurately.
  • File Management: Establish and maintain office files, following the established archive retention schedule.
  • Reporting: Prepare and maintain monthly and quarterly project reports, ensuring that all necessary data is accurate and up-to-date.
Requirements
  • Education and Experience: High school graduate or equivalent, with office experience and proficiency in software programs.
  • Skills: Knowledge of office equipment, office practices and procedures, grammar, spelling, and punctuation, and proficiency in Microsoft Word, Outlook, and Excel.


  • Pittsburgh, Pennsylvania, United States AFSCME Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AFSCME. As an Administrative Assistant, you will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our staff, including answering...


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will be responsible for providing administrative support to our department, including processing and analyzing information, drafting reports, and maintaining accurate records.Key...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Job SummaryWe are seeking a skilled Administrative Assistant to join our team at St. Clair Health. As a key member of our administrative staff, you will be responsible for providing exceptional support to our healthcare team.Key ResponsibilitiesPerform general secretarial, administrative, and clerical duties to support the healthcare team.Provide...


  • Pittsburgh, Pennsylvania, United States Central Maintenance & Service Company Full time

    Receptionist / Administrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Receptionist / Administrative Assistant to be the first point of contact for our visitors and callers. This role will combine traditional reception and administrative support duties with key HR responsibilities, including data entry and managing...


  • Pittsburgh, Pennsylvania, United States PETES GARAGE Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team at PETES GARAGE as an Office Assistant. The successful candidate will be responsible for providing administrative support to our team, including tasks such as data entry, document preparation, and record-keeping.Key Responsibilities:Provide administrative support...


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the City of Pittsburgh. As an Administrative Assistant, you will be responsible for providing administrative support to our department, including tasks such as data entry, record keeping, and correspondence.Key ResponsibilitiesProcess and analyze...


  • Pittsburgh, Pennsylvania, United States AFSCME Full time

    {"title": "Field Office Assistant I", "description": "Job SummaryAFSCME is seeking a highly organized and detail-oriented Field Office Assistant I to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including receiving and distributing mail, preparing correspondence,...


  • Pittsburgh, Pennsylvania, United States City of Pittsburgh Full time

    Job Title: Administrative SpecialistWe are seeking a highly skilled and organized Administrative Specialist to join our team at the City of Pittsburgh. As a key member of our department, you will provide administrative support to our team and contribute to the success of our organization.Job Summary:The Administrative Specialist will perform a wide range of...


  • Pittsburgh, Pennsylvania, United States St. Clair Health Full time

    Job SummaryWe are seeking a skilled Administrative Assistant to join our team at St. Clair Health. The ideal candidate will have excellent communication and organizational skills, with the ability to perform a variety of administrative and clerical tasks.Key ResponsibilitiesProvide administrative support to healthcare staff, including answering phones,...


  • Pittsburgh, Pennsylvania, United States Floor Designs Unlimited Flooring America Full time

    Job OpportunityWe are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Assistant. As a key member of our office staff, you will be responsible for providing exceptional support to our sales team and ensuring the smooth operation of our administrative functions.Key ResponsibilitiesMaintain accurate records and...


  • Pittsburgh, Pennsylvania, United States AFSCME Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AFSCME. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPerform administrative duties, including receiving visitors, determining needs, and...


  • Pittsburgh, Pennsylvania, United States Balchem Full time

    Job SummaryThis role is responsible for providing administrative support to senior-level staff members in a complex administrative and office environment. The successful candidate will possess excellent communication and interpersonal skills, with the ability to prioritize and manage multiple tasks and deadlines simultaneously.Key ResponsibilitiesCalendaring...


  • Pittsburgh, Pennsylvania, United States Beacon Hill Full time

    Administrative Assistant - LegalWe are seeking a highly skilled and organized Administrative Assistant to join our legal team. As an Administrative Assistant, you will provide administrative support to our legal team, ensuring the smooth operation of our office.Responsibilities:Review and respond to incoming correspondence, including internal memorandums and...


  • Pittsburgh, Pennsylvania, United States AFSCME Full time

    {"h1": "Field Office Assistant I", "p": "At AFSCME, we are seeking a highly organized and detail-oriented Field Office Assistant I to join our team. Responsibilities: * Performs administrative duties, receives visitors, and assists with their needs. * Receives, opens, and distributes mail, prioritizing the Area Director's or other support staff mail and...


  • Pittsburgh, Pennsylvania, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our legal team. The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the legal team, including reviewing and responding to correspondence,...


  • Pittsburgh, Pennsylvania, United States Beacon Hill Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly skilled and organized Legal Administrative Assistant to join our team at Beacon Hill. As a key member of our legal team, you will be responsible for providing administrative support to our lawyers and ensuring the smooth operation of our legal department.Responsibilities:Review and respond to...


  • Pittsburgh, Pennsylvania, United States Morgan Lewis Full time

    Job Title: Legal Administrative AssistantMorgan Lewis, a leading global law firm, is seeking a skilled Legal Administrative Assistant to support the Litigation and Corporate Business Transactions Practice Groups. As a key member of our team, you will provide administrative, secretarial, and document processing support to our attorneys and staff.Key...


  • Pittsburgh, Pennsylvania, United States Novus Group Full time

    Job OpportunityWe are seeking a highly skilled Administrative Assistant to join our team at Novus Group. As a key member of our team, you will be responsible for providing exceptional customer service, responding to inquiries, and assisting with new business marketing leads.ResponsibilitiesRespond to customer inquiries and provide education on products and...


  • Pittsburgh, Pennsylvania, United States Schneider Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative (Professional) to join our team at Schneider. The successful candidate will be responsible for data entry of compliance documentation in our record keeping system, verifying the accuracy of the information, and assisting in reporting and communicating non-compliance to...


  • Pittsburgh, Pennsylvania, United States Precision HR Solutions Full time

    Job OpportunityWe are seeking a Substitute School Secretary to join our team at the Fox Chapel Area School District. As a Substitute School Secretary, you will provide administrative support to the school community, ensuring a smooth and efficient learning environment.ResponsibilitiesProvide administrative support to teachers, staff, and studentsManage daily...