Administrative Assistant

4 weeks ago


Charlotte, United States Empowerment Quality Care Services Full time
Job DescriptionJob DescriptionSalary: $16 to $19 per hour DOE

Executive Assistant - Full-Time

Location: University Area, Charlotte, NC


About Us:
We are a burgeoning mental health company based in the heart of the University area in Charlotte, NC. Our mission is to provide comprehensive and accessible mental health services to individuals in need. We believe in fostering a culture of compassion, innovation, and excellence. As we continue to grow, we are looking for a dedicated and dynamic Executive Assistant to support our Chief Operating Officer (COO) and CEO.


Position Overview:
The Executive Assistant will play a pivotal role in supporting the COO with administrative tasks, project management, and strategic initiatives. This position requires a high level of professionalism, discretion, and organizational skills. The ideal candidate will have a passion for mental health, a proactive approach, and the ability to thrive in a fast-paced environment.


Key Responsibilities:

Manage and maintain the COO’s calendar, including scheduling appointments, meetings, and travel arrangements.
Serve as the first point of contact for the COO, handling correspondence and phone calls.
Prepare and edit correspondence, communications, presentations, and other documents.
Assist in project management and the execution of strategic business initiatives.
Facilitate internal communication by acting as a liaison between the COO and other departments.
Organize and attend meetings, including taking minutes and following up on action items.
Handle confidential information with discretion and integrity.
Support the COO in daily administrative tasks and ensure the efficient operation of the office.


Qualifications:

High School Diploma
Proven experience as an Executive Assistant or in a similar administrative role.
Exceptional organizational and time-management skills.
Excellent verbal and written communication skills.
Strong proficiency in Microsoft Office Suite and other office management systems.
Ability to work independently and as part of a team.
Knowledge of or experience in the mental health sector is a plus.
Must be able to maintain confidentiality and exercise discretion.


What We Offer:

A full-time position located in the vibrant University area of Charlotte, NC.
A supportive and dynamic work environment.
Opportunities for professional growth and development.

How to Apply:
Please send your resume and a cover letter explaining why you are the perfect fit for this role.  Include “Executive Assistant” in the subject line of your email.

Deadline for Applications: 03/24/2024

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Join us and make a difference in the mental health community



  • Charlotte, United States Wise Up Creative Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Charlotte, NCCompany: WiseUp CreativeJob Description: We are seeking a reliable and highly organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative...


  • Charlotte, United States Snelling Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The Administrative Assistant will play a crucial role in supporting the daily operations of the agency by performing various administrative tasks, coordinating schedules, managing documentation, and...


  • Charlotte, United States Yokohama Off-Highway Tires America,Inc Full time

    Job DescriptionJob DescriptionOffice location: Charlotte, NCResponsibilities:Support Leaders:Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.Collaborate with Executive Administrator on supporting the leaders and office.Coordinate Schedules:Collaborate with other offices to...


  • Charlotte, United States Collabera Full time

    Job DescriptionJob DescriptionExcellent Job Opportunity for Administrative AssistantIndustry: FinancialPosition: Administrative AssistantLocation: Charlotte, NCDuration: 3-6 MonthsPay Range: $23/hr - $25/hrResponsibilities:Support Financial Advisory team and their clients by providing account information or quotes, entering Financial Advisory approved...


  • Charlotte, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Administrative/Office Assistant Location: Charlotte, NCType: Contract to Hire Overview:We are seeking a highly motivated and organized Administrative/Office Assistant to join our dynamic team. You will play a vital role in supporting our daily operations, providing efficient assistance to staff and management, and ensuring...


  • Charlotte, United States Tech Providers, Inc. Full time

    Job Title: HR AssistantLocation: Charlotte, NC (Onsite)Duration: 6 Months with possible extensionJob DescriptionKey Responsibilities Maintain the Workday database to assist in data tracking of HR activities. Track and follow up on various actions items to ensure schedules and due dates are met. Coordinate calendars to manage priorities and avoid...


  • Charlotte, United States Carnegie Search Full time

    Flexible position available for a Part Time Administrative Assistant in Charlotte! This is an ideal role for someone looking to make their own hours, balance family / work obligations, or who needs fluctuating availability in their weekly work schedule.It is a 20-30 hour per week position. The days / hours worked can be easily adjusted week by week to suit...


  • Charlotte, United States Carnegie Search Full time

    Flexible position available for a Part Time Administrative Assistant in Charlotte! This is an ideal role for someone looking to make their own hours, balance family / work obligations, or who needs fluctuating availability in their weekly work schedule.It is a 20-30 hour per week position. The days / hours worked can be easily adjusted week by week to suit...


  • Charlotte, United States Proman Staffing Full time

    PROMAN Staffing has partnered with our international plastics manufacturing client in Charlotte Metro area to source a *HR Adm. Assistant* to join their team in their brand-new state of the art facility.This *DIRECT HIRE* opportunityAs a Human Resources Administrative Assistant, you'll have a pivotal role supporting operations across multiple facets. Your...


  • Charlotte, United States Davidson Group HR Solutions Full time

    The Atlantic Cosat Conference is hiring an Administrative Assistant - Business, Legal and Administration primarily responsible for providing an elevated level of administrative support, organizing, planning, and assisting with project management for two executive leaders. The ideal candidate will possess a blend of exemplary time management, communication,...


  • Charlotte, United States Trash Away Full time

    Job Overview: We are looking for a bookkeeper / administrative assistant to help us with paperwork and administrative responsibilities for two different businesses: Trash Away and Stone's Throw Pizza in Charlotte. Responsibilities include organizing and paying bills, data entry, tracking invoices, and customer invoicing. Prior experience is not required,...


  • Charlotte, United States McAdams Full time

    Job DescriptionJob DescriptionMcAdams is a full-service land planning, landscape architecture, civil engineering, transportation and geomatics firm located in North Carolina and Texas. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring "experiences" to the...


  • Charlotte, United States Gordon Conwell Theologi Full time

    Job DescriptionJob DescriptionOverview Gordon-Conwell is a multidenominational, protestant graduate school with over 1,300 students and 25 faculty and staff members, hailing from 78 denominations and over 50 countries. We offer a residential model of education at South Hamilton, MA (our main campus); an urban context in Boston, MA; adult educational models...


  • Charlotte, United States Marcellino & Tyson, PLLC Full time

    We are seeking an experienced legal assistant for our Charlotte Law Firm. You’ll be responsible for managing office correspondence, including answering phone calls and emails, scheduling and confirming clients, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents...


  • Charlotte, United States Marcellino & Tyson, PLLC Full time

    We are seeking an experienced legal assistant for our Charlotte Law Firm. You’ll be responsible for managing office correspondence, including answering phone calls and emails, scheduling and confirming clients, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents...


  • Charlotte, United States 33Floors Full time

    Job DescriptionJob DescriptionSalary: starting at $23,000.00 per yearAdministrative AssistantLocation: Charlotte, NCType: Part-Time, 20 hrs/week, in-officeWorking Hours: 4 hours per day, 5 days per week - midday shift Salary: $23,000 per year and up, DOEAbout the Company33Floors LLC is an IT consulting firm made up of Yardi© experts with real-world...


  • Charlotte, North Carolina, United States Installed Building Products Full time

    Job Description:       We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a...


  • Charlotte, United States Addison Group Full time

    Job DescriptionJob DescriptionPosition: Lab Administrative Assistant Pay Range: $17- $19 per hour Location: Charlotte, NC This person will be responsible for printing specimen labels, data entry, submitting packages to the courier, and ordering supplies and materials.Requirements: 1 year of experience working in the healthcare field. EPIC and Microsoft Excel...


  • Charlotte, United States Austin Canvas & Awning Full time

    Job DescriptionJob DescriptionCOMPANY PURPOSE: Our team is in search of a good fit for an experienced Project Administrator, preferably with 2 years of experience. The Austin Canvas & Awning is a fun, smart, hardworking energetic environment where you will be challenged, rewarded, and inspired. A well-established and innovative manufacturing company...


  • Charlotte, United States TalentBridge Full time

    We are currently recruiting for a Senior Administrative Coordinator to support a growing investment banking firm in the Uptown Charlotte area. This role plays a vital part in the success of the organization and provides administrative support to the office and Senior partners when needed.This position requires extensive coordination, communication and...