Administrative Assistant
4 weeks ago
Administrative Assistant
Location: Charlotte, NC
Type: Part-Time, 20 hrs/week, in-office
Working Hours: 4 hours per day, 5 days per week - midday shift
Salary: $23,000 per year and up, DOE
About the Company
33Floors LLC is an IT consulting firm made up of Yardi© experts with real-world experience at major real estate brokerage and investment firms. Yardi is the global leader in real estate property management software and the product is highly customizable. That’s where we come in. With offices around the world, we help clients design, implement and upgrade their Yardi software. We also provide long-term support options for clients who want ongoing access to our expertise. Our clients are real estate management firms, real estate investment trusts, and small-to-large private real estate holding groups. We’re known globally in the Yardi community as a thought-leader who designs, delivers and supports best practice solutions for the most challenging projects. Because we get above it.
To learn more about 33Floors, please visit www.33floors.com.
About the Role
33Floors is searching for the right candidate to join our team as an Administrative Assistant. In this role, you will be assisting one of our Managing Partners and the office members with a wide variety of administrative tasks including, but not limited to, creating and maintaining client files, styling and formatting documents, booking travel, maintaining calendars, assisting with communication both external and internal. The ideal candidate for this position is extremely detail-oriented, reliable, and organized. Experience with and/or interest in accounting is a plus.
Responsibilities
- Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the teams’ behalf
- Maintaining the office, including supply inventory and orders and ordering lunch
- Maintaining comprehensive and accurate corporate records, documents and reports
- Organizing meetings, including scheduling, sending reminders, and taking minutes
- Answering incoming phone calls in a polite and professional manner and accurately taking messages
- Managing the Partners's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Coordinating travel arrangements (both domestic and international) and create trip itineraries
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
- Maintaining calendars
- Various other administrative duties as requested
Qualifications
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency with web-based applications
- Proficiency in MS Office, MS Excel, and G Suite
- High level of discretion and ability to be trusted with extremely sensitive and confidential information
- Excellent time management skills
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
Preferred Skills
In addition to the technical skills and experience listed above, the ideal candidate for this position would be a self-motivated individual who demonstrates attention to detail, a passion for problem-solving and customer service, and is capable of overcoming obstacles. Must enjoy working in a fast paced environment with a dynamic small team
Compensation
We offer a competitive compensation package, which varies DOE, including PTO, paid holidays, paid sick time and 401(k) employer contribution.
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