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Recruiting Specialist

4 months ago

Woodbridge, United States Their Place Full time
Job DescriptionJob Description

Reporting to the Director of Human Resources, the Part Time Recruiting Specialist is responsible for the full cycle recruiting process, including but not limited to employment advertising/job posting, candidate sourcing, recruitment activities, pre-screening and interviewing of candidates.

Essential Job Functions:

  • Identifies staffing and recruitment needs and executes best practices for talent acquisition.
  • Serves as the initial point-of-contact for both exempt and non-exempt candidates and takes responsibility for processes related to recruitment, selection, and onboarding.
  • Partners with the hiring managers to identify hiring needs and coordinates recruitment activities and scheduling of interviews.
  • Creates a talent pipeline by determining candidate skill sets, sourcing candidates through creative methods, and engaging candidates by building relationships for future openings.
  • Monitors recruitment sites and job boards and updates as needed.
  • Develops and maintains relationships with local colleges and other community resources for cultivating prospective candidates.
  • Attends job fairs, college and university career days, and local community recruitment events.
  • Hold onsite Open Houses as needed to attract potential candidates to the Agency.
  • Creates and administers an ongoing internship program for key departments by working with local colleges/universities and management personnel.
  • Following the interview process and receiving notification of selected hire from the hiring manager, conducts reference checks prior to making a job offer; communicates employment related information to the candidate and prepares the offer letter prior to initiating the onboarding process.
  • Performs and arranges all required pre-employment background checks, including the Central Registry, CARI, Criminal History, Drug Screen and Motor Vehicle Abstracts etc.
  • Ensures that all checks are completed and documented prior to start date of new employee and advises hiring manager of start date.
  • Prepares new hire packets for newly hired staff and communicates information regarding employee benefit programs and any other important employee-related information.
  • Maintains ongoing contact with the candidate during the onboarding process, retrieving all necessary employment forms and ensuring a positive candidate experience. Upon obtaining clearance from the background check process, schedules new hires for their orientation program and provides the personnel file to the Director of Human Resources for processing and review to ensure corporate compliance.
  • Creates personnel file and enters new hire information into ADP Workforce Now.
  • Verify candidate employment eligibility through the I-9 process at the time of hire/orientation.
  • Develops and tracks employment-related metrics (KPI’s) and provides weekly/monthly reports to the Director of Human Resources and/or COO as required/requested.
  • Maintains a database of staff available to work on a per diem or on-call basis.
  • Maintains compliance with all applicable Federal and State employment law and regulations, as well as applicable regulatory standards.
  • Maintains employee confidentiality at all times.

Performs other related duties as assigned by the Director of Human Resources, COO & CEO.

  • Associate’s Degree required.
  • Minimum of 2-4 years’ experience in the Human Resources profession.
  • Minimum of 1-2 years’ of recruiting experience required
  • Experience in the field of IDD/DDD a plus.
  • Prior experience with HRIS platforms, ATS software and HR databases; experience with ADP Workforce Now a plus.
  • Excellent verbal and written communication skills required.
  • High level of proficiency with Microsoft Excel, Word, and Outlook applications.
  • Must be authorized to work in the U.S.
  • Must be 18 years of age or older.
  • Must possess a valid NJ driver’s license.

Competencies:

  • Negotiating Skills
  • Detail oriented
  • Integrity
  • Oral Communication
  • Written Communication
  • Reliability
  • Flexibility

Schedule:

  • Monday - Friday
  • 9am - 3pm

Travel:

  • Up to 10%. Must be able to travel in all modes of transportation.
  • Must be willing to attend local job fairs

Work Environment:

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job.

  • While performing duties of this job, the employee is regularly exposed to multi-occupant office with multiple conversations simultaneously occurring.
  • Occasionally the employee may be required to perform job duties outside of a typical office setting.

Language Skills:

  • Ability to read and write English.

Job Type: Part-time

Pay: $26.00 per hour

Expected hours: 30 per week

Experience level:

  • 2 years

Experience:

  • Recruiting: 2 years (Required)

Ability to Commute:

  • Woodbridge, NJ (Required)

Work Location: In person

*NOT A REMOTE POSITION*