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HUB Assistant Program Director/Coordinator

3 months ago

Springfield, United States YMCA OF GREATER SPRINGFIELD INC Full time
Job DescriptionJob DescriptionHUB Assistant Program Director/CoordinatorNew School Year 2024 / 2024

Under the direction of the Site Administrator is responsible for maintaining a warm, healthy environment to promote the total growth and well-being of the children in the program.


ESSENTIAL FUNCTIONS:

  1. Oversee the daily operation of the Hub under the guidance of the Site Administrator.
  2. Adhere to, implement, and maintain all Department of Early Education & Care state regulations, including but not limited to all required check lists, children, staff, and program documentation, and maintaining staff-to-child ratios at all times.
  3. Actively work to build and maintain strong family, community, and school relationships.
  4. Maintain and increase program enrollment
  5. Administrative duties to include but no limited to the use of Microsoft Office programs, and email
  6. Support fundraising by participating in the YMCA Annual Campaign; ask members or community partners to support the YMCA
  7. Provide leadership to Site Coordinators at the Hub in the areas of child supervision, youth programming, and parent relationships.
  8. Role model acceptable behaviors and decision-making for participants and peers.
  9. Actively participate in all related meetings, in-services, trainings, and activities.
  10. Coordinating and implementing all aspects of a field trip
  11. Utilize appropriate guidance and developmental techniques with participants to create an orderly environment that is conducive to learning and child safety.
  12. Provide substitute coverage at Hub on an as needed basis.
  13. Enforce and support the policies contained in the Y Parent Guide, Behavior Management Guide, and Staff Handbook.
  14. Implement and expand all Y curriculum and evaluation standards.
  15. Plan well rounded schedules for all “Sites” within the Hub to utilize space appropriately.
  16. Build strong, meaningful relationships with families and children in the program as well as the Public School.
  17. Submit all required daily/weekly/monthly paperwork including monthly events, attendance, and snack count in a timely manner.
  18. Submit logistical needs for a site around supplies to the Site Administrator.
  19. Evaluate programs and staff on an ongoing basis and make recommendations for improvements or adjustments.
  20. Attend at least 20 hours of Y-provided professional development training per calendar year
  21. Create a monthly newsletter using Microsoft Office software.
  22. Ensure Hub attendance is completed and submitted weekly by using excel and Microsoft One Drive.
  23. Serve as the key person responsible for child safety and risk mitigation at a given site(s).

This list of responsibilities is not meant to be all-inclusive and may be adjusted to meet the operational needs.


YMCA COMPETENCIES (TEAM LEADER)

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailor communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates change, models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:
  • Must be at least 21 years of age at time of application (EEC requirement)
  • Have a minimum of a bachelor’s degree in child development, Early Childhood Education, Elementary Education, Child Guidance, Human Services, or any related field and have six months of experience; or
  • Have a bachelor’s degree in any field or an associate’s degree (completed or in progress) in any field of study and have nine months of working experience working with school age children.
  • Have a high school diploma or equivalent; and have one year of experience working with school age children.
  • At least 6 months of administrative experience.
  • At least 2 years of experience in working with school-age children.
  • At least 2 years of experience in a customer service / relation.
  • At least 2 years of experience in staff supervision.
  • First Aid/CPR/AED certifications or willing to obtain within 60 days of hire
  • Demonstrated ability to conduct complex, critical problem solving independently
  • Knowledge of and ability to learn appropriate child development techniques
  • Demonstrated track record of timeliness and punctuality

WORK ENVIRONMENT & PHYSICAL DEMANDS:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit, stand or reach for extended period of times, move around the work environment independently, push, pull or lift up to 25 pounds for short periods of time. Employee is exposed to noise and fluctuating temperatures.