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Construction Administrative Assistant

2 months ago

Riviera Beach, United States Integrity Talent Acquisitions LLC Full time
Job DescriptionJob Description

SEEKING A FULL-TIME ADMINISTRATIVE ASSISTANT TO SUPPORT OUR GROWING TEAM

Are you smart, driven, and looking for a great opportunity with a growing company?

We are a commercial construction company looking for extraordinary people to join our growing team You get to work in a casual and fun environment, no fancy clothes required, but you are free to dress to the nines We offer, generous PTO, a competitive salary, numerous opportunities and tools to learn and grow your professional skills, an innovation-driven approach to commercial flooring, training to jump start your career in commercial construction. We’re a fast-growing company, offering several opportunities for advancement, yearly merit reviews, and an opportunity to work with team of genuinely good people. These are just a few of the reasons you’ll like being a part of our growing team

About Us:

We are a commercial flooring company that was founded by a group of flooring industry experts with a goal to deliver specialty commercial flooring solutions across South Florida. We provide a focus on cutting-edge resilient flooring, including, PVC-Free, Luxury Vinyl Tile / Plank, Recycled Rubber and Safety Flooring. We’ve supported large commercial construction projects across various industries including, hospitality, medical, US government institutions, and retail. Our company has a great reputation within the community and with our clients. We’re growing and expanding our team

Headquartered in Riviera Beach, FL.

We are working directly with Integrity Talent Acquisitions LLC to support hiring for this role. Our recruiter, Jessica at Integrity Talent Acquisitions can be reached directly by applying to this posting.

Overview:

We are seeking a diligent and organized Administrative Assistant to manage and maintain basic office and administrative functions. This role supports office operations, assists with bookkeeping, and handles general administrative duties to ensure the smooth running of the office.

The impact you will make:

  • Office Management:
    • Order and maintain inventory of office supplies.
    • Refill printer paper, replace toner, and manage other office essentials.
    • Conduct mail runs to collect and distribute incoming mail.
    • Take detailed notes during weekly team meetings.
    • Perform general office upkeep, including trash removal, cleaning the break room, and maintaining overall office cleanliness.
  • Bookkeeping and Data Management:
    • Enter invoices into QuickBooks for accounts payable.
    • Ensure subcontractor information is current, including monitoring for insurance renewals.
    • Complete data entry to support new subcontractor onboarding.
    • Complete data entry for purchase orders and customer information.
  • Email and Communication:
    • Monitor the general company email inbox and ensure all general inbox inquiries are addressed within 24 hours.
    • Respond to general inquiries and/or reroute emails to the relevant team member.
    • Answer incoming general phone calls.
  • Customer Interaction:
    • Generate basic flooring quotes.
    • Provide excellent customer service.

What you’ve accomplished:

  • A minimum of two years’ experience in an admin functioning role.
  • Strong data entry skills.
  • Excellent customer service skills.
  • Strong administrative skills and attention to detail.
  • Exceptional attention to detail and organizational skills.
  • Effective communication and interpersonal skills.
  • Ability to work independently and meet deadlines.

Bonus Points:

  • Proven experience in an administrative role within the construction industry.
  • Proven experience and general understanding of basic accounting functions.
  • Proficiency utilizing Quickbooks software for basic accounting.

Benefits:

  • Competitive base salary with potential for discretionary performance bonuses
  • Opportunities for professional development and advancement
  • Generous PTO and holiday pay

How to Apply: Interested candidates should submit their resume by email to: jessica@integritytalentacquisitions.com

We thank all applicants for their interest and look forward to reviewing your resume

Company DescriptionA commercial flooring construction company, founded by flooring industry experts, delivers specialty commercial flooring solutions across South Florida. We focus on cutting-edge resilient flooring, including PVC-Free options, luxury vinyl, tile / plank, recycled rubber, and safety flooring. We pride ourselves in craftsmanship work, our reputation in the community and commercial construction industry, and our long standing relationships with our clients. We've supported major commercial projects in hospitality, medical, government, and retail sectors. Join our growing team and become part of a company renowned for excellence, craftsmanship, and innovation

Headquartered in Riviera Beach, FL

We are working directly with Integrity Talent Acquisitions LLC to support recruitment and hiring for this position. Urgently HIRING - Apply Now - Final Interviews will be held Wednesday, May 22nd- Friday, 24th at Headquarter Office - Riviera Beach, FL.Company DescriptionA commercial flooring construction company, founded by flooring industry experts, delivers specialty commercial flooring solutions across South Florida. We focus on cutting-edge resilient flooring, including PVC-Free options, luxury vinyl, tile / plank, recycled rubber, and safety flooring. We pride ourselves in craftsmanship work, our reputation in the community and commercial construction industry, and our long standing relationships with our clients. We've supported major commercial projects in hospitality, medical, government, and retail sectors. Join our growing team and become part of a company renowned for excellence, craftsmanship, and innovation\r
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Headquartered in Riviera Beach, FL\r
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We are working directly with Integrity Talent Acquisitions LLC to support recruitment and hiring for this position. Urgently HIRING - Apply Now - Final Interviews will be held Wednesday, May 22nd- Friday, 24th at Headquarter Office - Riviera Beach, FL.