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Professional Administrative Coordinator

4 months ago

Fort Myers, United States Express Employment Professionals Full time
Job DescriptionJob Description

We are seeking a professional and efficient Admin Coordinator for a commercial construction company. The ideal candidate will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role is vital in ensuring the smooth operation of our office and supporting our team with various tasks.

Key Responsibilities

  • Reception Duties:

    • Greet and welcome visitors in a friendly and professional manner.
    • Answer and direct phone calls to appropriate staff members.
    • Manage the front desk area, keeping it clean and organized.
    • Maintain visitor logs and issue visitor badges.

  • Administrative Support:

    • Assist with scheduling meetings and appointments.
    • Handle incoming and outgoing mail, packages, and deliveries.
    • Perform data entry tasks and maintain accurate records.
    • Assist with filing, photocopying, and scanning documents.
    • Order and maintain office supplies inventory.

  • Customer Service:

    • Provide information to visitors and callers about the company and its services.
    • Address and resolve basic inquiries or direct them to the appropriate personnel.

  • Communication:

    • Distribute internal communications and announcements.
    • Coordinate with various departments to ensure seamless communication.

  • Safety and Security:

    • Monitor the front entrance and ensure a secure environment.
    • Follow company protocols for handling emergencies and security issues.

Qualifications

  • Education:

    • High school diploma or equivalent required.
    • Associate’s degree or some college coursework preferred.

  • Experience:

    • Minimum of 1-2 years of experience in a front desk, receptionist, or administrative role.
    • Experience in the construction or related industry is a plus.

  • Skills:

    • Excellent verbal and written communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Strong organizational and multitasking abilities.
    • Professional appearance and demeanor.
    • Ability to handle sensitive information with confidentiality.
    • Strong problem-solving skills and attention to detail.

Work Environment

  • Professional office environment within a commercial construction company.
  • Standard office hours with occasional overtime as needed.

Benefits

  • Competitive hourly wage of $25 per hour.
  • Health, dental, and vision insurance.
  • Retirement savings plan.
  • Paid time off and holidays.
  • Opportunities for professional development and career advancement

This job description is intended to convey information essential to understanding the scope of the Front Desk Associate’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position.