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Executive Assistant/Coordinator

3 months ago

New York, United States kay search group Full time
Job DescriptionJob Description

Position: Executive Assistant/Coordinator (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $150K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary:

A U.S. based Law Firm is actively seeking an Executive Assistant/Coordinator. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling extensive travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team

 

Responsibilities for Executive Assistant/Coordinator:

  • Develop project strategies to ensure efficient completion of tasks
  • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
  • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
  • Coordinate with other Firm offices, both domestic and international
  • Assist with Department initiatives and special projects
  • Assist with preparing materials for presentations and conferences
  • Enter attorneys' time records and submit attorneys' expense reports
  • Assist with calendaring and scheduling requests
  • Organize and facilitate conference and video calls
  • Prepare engagement letters and new matter memos for new clients and matters
  • Assist with new-business conflicts process
  • Assist in promoting business development, entering business activities and coordinating with Marketing department

 

Requirements for Executive Assistant/Coordinator:

  • Bachelor's Degree preferred
  • 5+ years of related administrative experience in a law or professional services firm
  • Extensive experience working with travel visa and immigration forms; understanding of Middle East and Europe a plus
  • Proficiency with Microsoft Excel, Word, and PowerPoint
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Ability to work independently
  • Ability to handle sensitive matters and maintain confidentiality