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Special Events Assistant

2 months ago

Chicago, United States NEW LIFE CENTERS OF CHICAGOLAND NFP Full time
Job DescriptionJob Description

Position Summary

The Special Events Assistant position is part-time, temporary, 25 hours per week (non-exempt, not benefit eligible) and will take place at all our locations. The Special Events Assistant is responsible for helping plan and coordinating details of special events for NLC as well as debriefing the successes and challenges of special events. This may include sporting events, community events, holiday events, youth or program events, etc. Location of events may be at any of our New Life Centers locations, in the communities we serve, or other appropriate venues. The Special Events Assistant will be detail orientated and provide excellent Customer Service to partners, participants, volunteers, etc. May require some local travel (reimbursable). Pay commensurate with experience. This position is in-person.

Job Responsibilities

  • Assists Special Events Coordinator with various events as assigned.
  • Assists with vetting appropriate vendors for event purchases utilizing local neighborhood businesses when able to.
  • Assists with maintains inventory of event supplies.
  • Assists with tasks including set-up and break-down of events.
  • Participates in meetings with Special Events Coordinator to gain understanding of different requirements and details and planning of each event.
  • Works with volunteers and staff as needed at events.
  • Communicates effectively with Special Events Coordinator to assure successful planning and implementation of events.
  • Monitors and provides for a safe environment at NLC functions.
  • Assists with recordkeeping procedures to document accurate data and data collection.
  • Supervision includes on-site visits, regular check-ins, and break-out planning meetings.
  • Participates in required evaluations.
  • Demonstrates New Life Centers’ values.
  • Attends required meetings and trainings.
  • Other duties as assigned by the Supervisor.

Skills & Qualifications

  • Must become a Certified Mandated Reporter. Training provided.
  • Must pass a background check, must not have any pending cases.
  • Must pass a Child Abuse and Neglect Tracking System background check.
  • Must pass a National Sex Offender Registry background check.
  • Must have a working phone and phone number.
  • Proactive to initiate projects and exhibits follow through on tasks and goals.
  • Cross-cultural competency.
  • Ability to communicate effectively both written and verbally.
  • Ability to effectively work independently and on a team, problem-solve, multi-task and take initiative.
  • High organization and detail-oriented skill ability.
  • Basic level of skill set in Microsoft Office Suite (Microsoft Word, PowerPoint, Excel, Publisher, Outlook).
  • Must be willing to be trained, and proficiently utilize systems relevant to duties.
  • Must keep confidentiality of participant information.
  • Ability to establish and maintain effective working relationships with others.
  • Valid Illinois driver’s license, insurance, good driving record, access to a vehicle. Subject to driving background check.
  • Bilingual English/Spanish preferred but not required.

How to Apply

Please submit the following materials

  • Cover letter indicating your experience and interest in the position
  • Resume
  • List of three references with contact information (minimum 2 professional references, email and phone number included)
  • Please mention the name of any New Life Centers staff who referred the position if applicable.

New Life Centers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. New Life Centers complies with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities.