Events Manager

3 weeks ago

Plano, United States Bible Study Fellowship Full time
Job DescriptionJob Description

GENERAL SUMMARY

We are seeking a highly motivated and experienced Events Manager to join our team. The Events Manager will play a critical role in planning, organizing, and executing various events and gatherings that support the mission and objectives of our ministry. This position offers an exciting opportunity to contribute to meaningful initiatives and engage with our community in impactful ways. The Events Manager reports to the Chief Communications Officer, works closely with event owners, and manages the Event team.

ESSENTIAL TO THE POSITION

Must have received Jesus Christ as his/her personal Savior and be in full agreement with the Bible Study Fellowship Statement of Faith, Human Sexuality Policy, Core Values and Cultural Commitments.

PRINCIPAL DUTIES & RESPONSIBILITIES    

· Event Management: Lead the planning and coordination of all ministry events, including global conferences, staff gatherings, ministry orientations, and product launches.

· Stakeholder Management: Collaborate closely with event owners, internal teams, volunteers, and industry partners to ensure alignment of event objectives and maximize participation and support. Cultivate and maintain positive relationships with key stakeholders.

· Budget Management: Develop and manage event budgets, ensuring effective allocation of resources and adherence to financial targets.

· Vendor Management: Collaboration with Producer, identify, negotiate with, and manage relationships with external vendors, including venues, caterers, AV suppliers, and event planners, to ensure the successful execution of events.

· Program Development: Collaborate with Event Owners and Producer to develop event agendas, program schedules, and content, ensuring alignment with event objectives and audience preferences.

· Communications: Work closely with the communications team to develop promotional materials, including invitations, signage, fund awareness, and digital assets, to drive attendance and engagement at events.

· On-site Management: Oversee all aspects of event execution on-site, including setup, registration, attendee management, speaker coordination, and troubleshooting any issues that arise.

· Post-Event Evaluation: Conduct post-event evaluations to assess the success of events, gather feedback from attendees, and identify areas for improvement.

· Compliance and Risk Management: Ensure compliance with all relevant regulations and company policies, including health and safety requirements, insurance coverage, and contract agreements.

· Team Leadership: Lead and motivate the event team and support staff, providing guidance, support, and feedback to ensure the successful execution of events.

CORE COMPETENCIES

· Communication Skills: The ability to express ideas clearly and listen actively to others. This includes verbal, written, and non-verbal communication skills.

· Critical Thinking: The ability to analyze situations, identify problems, and develop creative solutions. This includes evaluating information and making informed decisions.

· Adaptability: Being flexible and open to change and being able to adjust to new situations or challenges.

· Collaboration: Working effectively with others to achieve common goals. This includes teamwork, empathy, and the ability to work well in diverse groups.

· Time Management: Organizing tasks and prioritizing effectively to meet deadlines and achieve goals.

· Problem-Solving: Identifying issues and developing strategies to resolve them. This often involves analytical thinking and a proactive approach.

· Emotional Intelligence: Understanding one's own emotions and the emotions of others to manage relationships and work effectively with people.

· Continuous Learning: Staying open to new knowledge and experiences and seeking opportunities for growth and development.

· Attention to Detail: Paying close attention to accuracy and thoroughness in completing tasks.

· Resilience: The ability to bounce back from setbacks and maintain motivation and perseverance in the face of challenges.

SKILLS, QUALIFICATIONS, & EXPERIENCE

Skills

· Manage multiple tasks simultaneously and have a keen attention to detail. Able to thrive in a fast-paced, high volume work environment and remain calm and professional under pressure.

· Proved people leadership and management.

· Excellent time management and organizational skills.

· Budget management.

· Excellent communication skills.

· Proficiency with Microsoft Office Suite, Adobe Creative Suite, and event software like Planning Center.

Qualifications & Experience

· Minimum of five years' proven event manager, coordinator, or planner experience required.

· Experience managing multiple types and sizes of events successfully (from 15 to 2,000+ attendees) from start to finish.

· Experience in planning and executing both in-person and online events.

· Previous supervisory experience necessary.

· Proven experience of project and vendor management.

· A CMP (Certified Meeting Planner) certification or PMP is preferred.

· Travel agency/logistics experience preferred.

· Hospitality Management or any related degree preferred.

Spiritual Requirements

· Thorough understanding of the Christian faith and its doctrines and the BSF Statement of Faith.

· Follow Matthew 18 principles in addressing issues with fellow employees.

· Studying the Bible in preparation for each weekday’s group meeting.

· Lead staff prayer time and your table group Bible study as reasonably requested.

· Prepare for and attend each Day of Prayer.

WORKING CONDITIONS

· This position is located in Dallas, TX with frequent travel.

· All applicants must be able to work during the hours of 8-5pm CST, Monday through Friday.

· The yearly calendar, including time off from work, is event driven. Work nights and weekends during events without time off.

· Required to make periodic domestic and international trips via car or airplane requiring long periods of sitting and time changes.

· Modular office environment; sitting and standing for long periods of time; Travel for site visits and events as well as twice a year to staff events hosted at HQ.

· BSF offers major medical, dental and life insurance as well as a generous vacation policy.

· Employees must fulfill the performance standards of this position and comply with policies, guidelines and procedures of BSF, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees.

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