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Contract Coordinator

1 month ago

Long Beach, United States Advanced Medical Manage Full time
Job DescriptionJob Description

TITLE

Contract Coordinator

POSITION SUMMARY

We are looking for a motivated and detail-oriented Contract Coordinator to manage and oversee the

contract administration process for our company. The ideal candidate will be responsible for

coordinating provider contracting aspects from initial outreach of a provider to final execution of the

contract and beyond. Individual reports to Contract Manager. This role requires excellent organizational

skills, attention to detail, and the ability to collaborate effectively with internal stakeholders and

external parties.

RESPONSIBILITIES-DUTIES

• Coordinate the contract administration process, including drafting, reviewing, and negotiating

contracts with clients, vendors, and partners.

• Outreach to providers such as Primary Care Physicians, Specialists and Ancillary.

• Submission of the appropriate contract documents and credentialing applications to providers

and following up with providers to ensure timely execution of agreements.

• Providing notification to internal stakeholders regarding newly executed agreements

• Loading agreements to the contract database and EZ-Cap.

• Updating the appropriate rosters

• Responsible for completing member LOAs requested by the Utilization Management

department.

• Manages communication to internal departments to provide responses to provider inquiries in

relation to referrals or claims.

• Audits projects completed by the Contract Support team for quality and accuracy.

• Ensure all contracts are accurately prepared, executed, and maintained in accordance with

company policies and procedures.

• Act as a liaison between the company and external parties to address any contract-related

issues or concerns.

• Maintain contract documentation and records, including contract files, correspondence, and

amendments.

• Monitor contract expiration dates and renewal terms to proactively manage contract renewals

and terminations.

• Assist with contract performance monitoring and evaluation, including tracking deliverables,

milestones, and performance metrics.

• Provide support and guidance to internal teams on contract-related matters, including

interpretation of contract terms and resolution of disputes.

• Stay current with industry regulations, market trends, and best practices in contract

management and administration.

EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Diploma required, Bachelor's degree in Business Administration, Legal Studies,

Healthcare Management, or related field preferred

• Minimum of one year of experience in contract administration, contract management, or

related field, preferably in the healthcare industry

• Strong knowledge of contract administration best practices.

• Excellent written and verbal communication skills, with the ability to effectively communicate

complex information and negotiate with external parties.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet

deadlines in a fast-paced environment.

• Proficiency in Microsoft Office suite and contract management software (e.g., DocuSign).

• Ability to work independently and collaboratively as part of a cross-functional team.

• Attention to detail and accuracy, with a commitment to maintaining confidentiality and data

integrity.

• Strong analytical and problem-solving skills, with the ability to identify issues and propose

solutions.

• Ability to adapt to changing priorities and work effectively under pressure.

PHYSICAL & WORKING ENVIRONMENT

• Physical requirements needed to perform the essential functions of the job, with or without

reasonable accommodation:

• Ability to operate a keyboard, mouse, phone and perform repetitive motion (keyboard);

writing (note-taking)Ability to sit for long periods; stand, sit, reach, bend, lift up to fifteen (15) lbs.

• Ability to express or exchange ideas to impart information to the public and to convey detailed

instructions to staff accurately and quickly.

• Work is performed in an office environment and/or remotely. The job involves frequent contact

with staff, clients and health plans.