HR & Payroll Administrator

3 months ago

Carlsbad, United States Ignite Human Capital Full time
Job DescriptionJob DescriptionThis job is a temporary position that will last 5-6 months starting January. This position pays $26-$30/hour and can be hybrid. (Pay could be increased if candidate has strong compensation background and is able to do payroll as well).

Title: HR & Payroll Administrator                                                                  Reports to: VP of HRClassification: Non-Exempt                                                                           Last Updated: 12/15/2023
 Summary/Objective 
As a HR & Payroll Administrator, you will play a crucial role in ensuring the accurate and timely processing of payroll and administering employee benefits programs. This position requires a detail-oriented individual with strong organizational and analytical skills. The ideal candidate will be proficient in utilizing Excel to manage and analyze data, ensuring compliance with relevant regulations, and providing exceptional support to employees regarding payroll and benefits inquiries.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Process bi-weekly and/or special payrolls
    • Administer and ensure accurate, efficient, and timely payroll activities. Performs bi-weekly audits of timecards and payroll data
    • Proactively communicate with timecard approvers or employees to resolve issues affecting payroll
    • Track and resolve payroll errors. Complete payroll adjustments and correction as necessary
    • Train employees on timekeeping system and provide ongoing support to users.
    • Provide timely reporting to applicable groups (such as finance).
  • Track data and run reports on a routine basis and ad hoc reports as needed, including analyzing and summarizing data; support various HR Metrics
  • Utilize Excel to maintain and analyze payroll and benefits data for reporting purposes.
  • Prepare regular reports on payroll, benefits utilization, and other relevant metrics.
  • Identify trends and anomalies in data, providing insights for decision-making.
  • Participate in internal and external audits, providing necessary documentation and support.
  • Serve as a contact for employees and managers with HR-related questions such as time and attendance, payroll inquiries, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Record maintenance, including filing and general organization. Record retrieval, archiving and purging (employee files, etc.)
  • Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, OSHA, payroll audits, and other compliance reviews
  • Maintains the integrity and confidentiality of human resource information, files and records
  • Ensuring data integrity and updating employee records
  • Assist in ensuring compliance with all federal, state and local employment laws and regulation’s
  • Performs benefits administration including, open enrollment, payroll deductions, invoice reconciliations and all benefit communications to the employees
  • Assist in reviewing and uploading training content
  • Draft and send out employee communications.
  • Lead the safety committee to ensure compliance with policy and complete inspection audits.
  • Provide support with HR special projects as needed
  • Perform other administrative duties as assigned
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Required Education, Experience & Skills
  • Associates degree or equivalent experience.
  • 2 years of HR-related administrative or bookkeeping/accounting experience.
  • Proven experience in payroll processing.
  • Strong proficiency in Microsoft Excel, including advanced functions and formulas.
  • Knowledge of relevant employment laws and regulations.
  • Excellent organizational and time-management skills.
  • Detail-oriented with a high degree of accuracy.
  • Effective communication and interpersonal skills.
  • Ability to handle confidential information with discretion.
Preferred Education, Experience & Skills
  • Bachelors degree in Human Resources, Communications, or related field.
  • Experience with compensation analysis.
  • Experience with training deployment/ learning & development.
  • Experience in employee communications.
  • Experience with Paylocity.

 

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