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Accounts Payable Specialist

4 months ago

Little Rock, United States Buffalo Builders LLC Full time
Job DescriptionJob Description

JOB TITLE: Accounts Payable Specialist

EMPLOYER: Buffalo Builders, LLC

DEPARTMENT: Accounting Department

REPORTS TO: Controller


SUMMARY: Provides support to the accounting department and performs accounts payable functions.


DUTIES AND RESPONSIBILITIES:

• Process invoices/AIA documents for payment; print and mail accounts payable checks; maintain and track ACH payments.

• Maintain compliance for W9’s, Business Licenses, Certificates of Insurance, and Lien Waivers.

• Verify and track purchase orders.

• Perform data entry and spreadsheet management.

• Maintain accounts payable files electronically.

• Respond to vendor and employee inquiries regarding invoices, expenses, and check requests; assist with discrepancy reconciliation.

• Print and route accounts payable reports.

• Assist with preparation of 1099's.

• Assist with monthly closings, journal entries, bank and credit card statement reconciliations.

• Assist with related special projects as needed.

• Perform other related duties as assigned by management.

QUALIFICATIONS:

• Accounting Degree from accredited college and related accounting experience.

• Construction AP experience preferred.

• Knowledgeable with AIA pay applications and lien waivers.

• Acute attention to detail.

• Demonstrate ability to calculate figures and amounts.

• Proficient in QuickBooks and Construction Management Software.

• Strong organizational skills.

• Commitment to excellence and high standards.

• Excellent written and verbal communication skills.

• Ability to understand and follow written and verbal instructions.

• Ability to meet strict deadlines.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

• 10-key by touch.

COMPETENCIES:

  • Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
  • Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
  • Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.