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Accounts Payable Specialist
3 months ago
Title: Accounts Payable Specialist
Location: Exton, PA (onsite)
Division/Department: Finance
Reports to: Assistant Controller
Full-time
Frontage Laboratories Inc. is an award winning, publicly listed (HKSE), full-service CRO/Contract Research Organization operating over 25 state-of-the-art laboratories across the US, Canada and China, and growing over 30% YOY. Our core competencies include drug metabolism, pharmacokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.
Job Summary
The Accounts Payable Specialist provides key support for the company’s AP function, acting as a subject matter expert in all areas related to AP function. This position ensures the timely and proper payment of all invoices while enforcing the company policies and confirming that proper procedures are followed, while working closely with internal functions and departments in making sure that controls are in place so no improper payments are made. This position is expected to key-in a high volume of invoices, process check requests, electronic transfers, and assuring the accuracy and quality of work.
Essential Duties & Responsibilities
- Receives, sorts, and timely reviews incoming invoices.
- Codes invoices with correct general ledger account and double-check Purchase Order General Ledger account to ensure financial accuracies.
- Initiate resolution of problems and follow up on discrepancies between invoices and purchase orders. Research and timely resolve invoice discrepancies and issues.
- Obtains proper approvals for payments according to company policies.
- Prepare and process electronic transfers and payments.
- Prepare and perform check runs.
- Maintain vendor files and records.
- Correspond with vendors and respond to inquiries. Reconcile vendor statements, research, and address discrepancies.
- Assist with 1099’s.
- Assist with month-end closing.
- Provide supporting documentation for audits.
- Support in building a positive team environment within the Finance Department. Work with team members to ensure accurate and timely completion of assigned responsibilities.
- Reimbursement Expense Tracking: Monitoring and recording business expenses, verifying receipts, and preparing expense reports.
- Administrative Support: Providing general administrative assistance such as managing correspondence, scheduling meetings, and coordinating travel arrangements for BD and the accounting team.
- Documentation and Filing: Maintaining organized and up-to-date financial records, both physical and electronic, in compliance with company policies and regulatory requirements.
Minimum Job Requirements & Qualifications
- Minimum 2 years of experience processing payables
Educational/Training Requirement:
- Associate degree in Accounting or Business Administration
Experience, Knowledge, Skills, and Abilities (KSAs):
- Strong attention to detail required.
- Ability to demonstrate strong communication and organizational skills.
- Must be proficient in Microsoft Office Excel, Word, and Outlook.
- Exposure to NetSuite software is a plus.
- Ability to multi-task and work in a growing team environment
Salary and Benefits:
Frontage Laboratories offers a competitive compensation and benefits package including health and dental insurance, a 401(k) plan, disability insurance, and life insurance.
Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
