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Legal Administrative Assistant

1 month ago

North Miami Beach, United States KEW Legal Full time
Job DescriptionDescription

We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you

Responsibilities

•Providing outstanding customer service and prompt communication to clients and referral sources.
•Updating in case management the clients' projects with any relevant matter events, deadlines, and reminders.
•Filing new entities, amending articles, converting entities, and other entity work in the Division of Corporations for the State of Florida and Delaware, with little to no supervision.
•Requesting EINs online and on paper with little to no supervision.
•Drafting the bases for corporate documents, such as operating agreements, resolutions, consents, addendums to agreements, and others, for attorney review.
•Drafting demand letters and cease and desist letters for attorney review.
•Completion of applications for governmental agencies, such as liquor licenses, trademark applications, nonprofits, etc., for attorney review.
•Drafting of contract term sheets for agreements entered into by clients.
•Drafting bases for Letters of Intent and Memorandums of Understanding.
•Flawless coordination of full execution of documents by all parties.
•Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary
•Complete legal research as needed under the supervision of attorneys and paralegals
•Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
•Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
•Undertake other duties as needed to ensure the firm operates efficiently

Qualifications

•Applicants must be able to type 50 words per minute or faster
•Experience with legal software, litigation case management, and docketing programs
•Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
•Candidates should have strong organizational skills and communication skills
•At least 1-2 years of previous experience in a law firm setting performing administrative tasks