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Legal Secretary

3 months ago

New York, United States Frink Hamlett Legal Solutions, Inc. Full time
Job DescriptionDescription

An international insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a temporary basis. The schedule is hybrid (3 days in the office/2 days remote). The hourly rate is $25 - $30 an hour depending on experience.

Primary Duties:

The Legal Secretary will handle file/data management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Other responsibilities include:
  • Secretarial and administrative assistance
  • Dictation
  • Drafting and redlining legal documents, including discovery pleadings
  • Managing heavy email volume
  • E-filing of federal and state motions
  • Client reception and answering phone
  • Maintaining calendars and appointments
  • Sorting mail and packages and distribute to appropriate staff
  • Managing legal files and records: organizing, copying, filing, scanning, faxing, filing
  • Office inventory and supplies management
  • Preparing and coordinate legal correspondence and reports
  • Other administrative duties as needed

Requirements:
  • 5 - 8 years of legal secretarial/administrative support experience at a law firm or the legal department of a corporation
  • Excellent typing skills: fast and accurate
  • Prior knowledge and exposure to litigation procedures and processes
  • Prior insurance subrogation experience is a huge plus
  • Prior experience in E-filing of federal and state motions (NY courts experience, NJ a plus)
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
  • Proficiency with legal programs billing programs, i.e. iManage
  • Excellent oral and written communication skills
  • Strong time-management skills
  • Attention to detail and exceptional organizational skills
  • Courteous and professional demeanor
  • Ability to prioritize and meet deadlines
  • Solid client service skills
Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

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