Legal Secretary

4 weeks ago


New York, New York, United States Hinshaw & Culbertson Full time
Job Title: Legal Secretary

Hinshaw & Culbertson LLP, a leading national law firm, is seeking an experienced Legal Secretary to join our New York office. We offer a competitive compensation package and a comprehensive benefits program.

Job Summary:

The Legal Secretary will provide complex and specialized secretarial and administrative support to attorneys in our office. The successful candidate will maintain a professional office environment, provide exceptional client service, and perform a variety of tasks related to document preparation, filing, and maintenance.

Key Responsibilities:
  • Prepare, edit, and file legal documents, including letters, memoranda, pleadings, motions, and agreements.
  • Transcribe dictation, handwritten documents, and electronic files.
  • Update and maintain databases, including email lists, client matter lists, and other relevant information.
  • Screen telephone calls, take messages, and open, read, and sort incoming mail.
  • Maintain client and general files, conduct periodic reviews for possible closure or off-site storage.
  • Establish and maintain calendar and deadline reminder systems, record court dates, deposition dates, and other important events.
  • Communicate with attorneys, secretaries, and docketing personnel to ensure accuracy of calendar and schedule appointments.
  • Ensure attorney timesheets are completed and perform other related duties as assigned.
Requirements:
  • AA degree or equivalent required.
  • Minimum of five plus years of legal secretarial experience is required.
  • High organizational skills are preferred.
  • Knowledge of office procedures, rules, and regulations, as well as computer programs and software applications, including Outlook, Word, Excel, PowerPoint, and Adobe.
  • Ability to effectively and accurately communicate orally and in writing, maintain confidentiality, and work well under pressure.
What We Offer:

Hinshaw & Culbertson LLP is an equal opportunity employer and welcomes applications from diverse candidates. We offer a dynamic work environment, competitive compensation, and a comprehensive benefits program.


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