Legal Secretary

1 day ago

New York, New York, United States SourcePro Search, LLC Full time
{"title": "Legal Secretary", "description": "Job Summary

The Legal Secretary position is a critical role that supports the success of our attorneys by providing exceptional administrative support, information management, and client representation. This position is based in our New York office and is part of our Dispute Resolution division, but may also support fee earners in other divisions.

Key Responsibilities
  • Provide administrative support to Partners, Associates, and Counsel, including preparing documents, managing calendars, and coordinating travel arrangements.
  • Transcribe, format, and transmit text, data, and graphics, as well as coordinate case preparation and transmit information to courts and third parties.
  • Conserves attorneys' time by reading, researching, reviewing, and routing correspondence, reports, and legal documents, and drafting letters and documents.
  • Maintain attorneys' calendars, plan and schedule conferences, teleconferences, depositions, and travel, and provide historical reference by developing and utilizing filing and retrieval systems.
  • Represent attorneys by communicating and obtaining information, following up on delegated assignments, and knowing when to act and when to refer matters to attorneys.
  • Coordinate billing on a monthly basis, including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices, and distributing to clients.
  • Prepare Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners, and support the New Client Intake process, including conflicts checks, matter details, and Engagement Letter preparation.
  • Maintain client confidences by keeping client/attorney information confidential, and assist with providing coverage to other attorneys and the Reception desk as needed.
  • Operate office equipment, such as photocopy machines and scanners, to produce copies and scans as needed, and update job knowledge by participating in educational and training opportunities, reading professional publications, and maintaining personal networks.
  • Perform other job-related duties as assigned, including providing Notary and witness services to clients.
Requirements
  • 3+ years of experience as a secretary or administrative professional, preferably in a law firm, but also considered in other professional service industries.
  • 3+ years of legal industry experience, preferably within a midsized or large law firm's litigation practice group, or experience with wealth planning or private client groups.
  • Previous experience supporting at least one partner/high-level manager in a legal or professional services environment.
  • NY Notary highly desired.
  • Bachelor's Degree strongly preferred.
  • Annual base compensation range $75,000 to $100,000.
The Essentials

This role is hybrid and requires being in the office 3 days a week.

", "lang_code": "en"}

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