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Legal Secretary

1 month ago

Austin, United States Greenberg Traurig LLP Full time
Job Description

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist (formerly known as Legal Secretary) working with attorneys in a variety of departments in our Austin office. We offer competitive compensation and an excellent benefits package.

Position Summary:

This position supports up to five or more attorneys in a secretarial capacity. Provides a wide range of administrative, secretarial and document processing services in the assigned practice groups, which include Government Law & Policy, Private Wealth Management, Construction, and International Trade. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

  • Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents
  • Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary
  • Communicates with clients, opposing counsel, courts, and liaisons
  • Maintains legal files (both paper & electronic), organizes and files documents in designated order
  • Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis
  • Updates case information, scans documents, keyboards legal documents, and conducts internet research
  • Manages document deliveries and tracks final executed documentation
  • Assists in preparing closing transcripts and legal documents to database for ongoing transactions Not sure if this is applicable?
  • Assists with overflow work and other projects as needed
  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned


Skills & Competencies:
  • Knowledge of laws, legal codes, court procedures or agency rules of assigned practice groups (ex. State and Federal court filing, including e-filings)
  • Skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses
  • Strong attention to detail, organizational skills and ability to manage time effectively
  • Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
  • Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools
  • Some filing is required and could entail the ability to lift files, open filing cabinets and bend or stand as necessary
  • Position also requires the ability to work under pressure to meet strict deadlines
  • While performing the duties of this job, the employee is occasionally required to walk from work station to other areas of the office, including various attorney offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time


Qualifications & Prior Experience:
  • Bachelor's Degree or equivalent experience is preferred
  • Minimum 2 years of experience as a legal secretary within a law firm or other professional organization is preferred
  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
  • Exceptional computer skills with the ability to learn new software applications quickly


Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.