Executive Administrative Assistant

2 weeks ago


Atlanta GA United States ACL Digital Full time

Job Title: Sr. Executive Administrative Assistant

Location: Atlanta, GA (4 Days Onsite)

Job Type: Contract to Hire


Job Description:



Responsibilities:


These are the main responsibilities however may not be limited to these alone:


* Department leadership support including schedules management, correspondence/email management and telephone call management.

* Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.

* Provide back-up support for other Administrative Assistants in their absence.

* Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.

* Assists with activities related to pre-boarding and on-boarding new staff members.

* Manage conference rooms schedules.

* Order office supplies and assist with facilities and equipment related issues.

* Assist with shipment of products, sorting and distributing mail.

* Coordinates travel arrangements and processing expense reports.

* Organizes meetings and special events including any meals required for attendees.

* Makes copies and distributes materials as needed.

* Provide other Admin Assistants in the department daily support as needed.

* Proactive work identification.


Qualifications:


*High school diploma required, four year college degree preferred.

* 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.

* Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.

* High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.

* Strong oral and written communication skills including good listening.

* Travel management and event planning experience a plus.

* Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.

* Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.

  • * Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.



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