Executive Administrative Assistant
1 month ago
Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring efficient operations and effective communication within the organization. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a knack for event planning. This position requires a blend of administrative expertise and customer service skills to manage various tasks effectively.
Responsibilities:
- Provide comprehensive administrative support to executives, including managing calendars and scheduling appointments.
- Coordinate and organize meetings, including preparing agendas and taking minutes.
- Handle clerical tasks such as filing, data entry, and document preparation.
- Manage front desk operations, including greeting visitors and answering phone systems.
- Assist in project coordination by tracking deadlines and ensuring timely completion of tasks.
- Transcribe documents and prepare reports as needed.
- Plan and execute company events, ensuring all logistics are handled efficiently.
- Maintain effective communication with internal teams and external stakeholders to facilitate smooth operations.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Strong clerical skills with attention to detail and accuracy.
- Proficiency in QuickBooks and other relevant software applications.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Experience in event planning is preferred but not mandatory.
- Familiarity with phone systems and front desk operations is a plus.
- Strong customer service orientation with effective communication skills.
- Ability to work independently as well as part of a team in a fast-paced environment.
If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity
Trustpoint.one provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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