Administrative Assistant

2 weeks ago

Northampton MA US The Commonwealth of Massachusetts Full time

Job Description

POSITION SUMMARY:

The Administrative Assistant is responsible for supporting the work of the Domestic Violence and Sexual Assault Unit (18.75 hours/week) and handling all administrative responsibilities related to cases arising out of the Franklin Juvenile Courts (18.75 hours/week).

DUTIES & RESPONSIBILILTIES:

DOMESTIC VIOLENCE AND SEXUAL ASSAULT UNIT - Supervisor: Director of Domestic and Sexual Violence Projects

• Assist with communication and preparation for all unit meetings;

• Collect meeting attendance and distribute meeting minutes;

• Review DVIP Information Sheets and input data into Access Data Program;

• Collect data sheets and input data into Access Data Program;

• Create reports for DVIP and HRT grant progress reports and grant applications;

• Review case information for new high-risk offender referrals;

• Prepare layout and design of law enforcement newsletter, assist in writing sections, and collect articles/information as assigned by Director of Projects;

• Provide administrative support as needed for DVIP Coordinator and High-Risk Team;

• Complete ongoing maintenance and updates of current unit brochures and outreach materials;

• Assist with outreach events organized by DA's Task Force on Domestic & Sexual Violence;

• Provide administrative support for outreach programs;

• Assist Director of Projects in any grant application, and

• Perform other tasks as they arise such as order supplies, troubleshoot equipment problems, and update email lists.

FRANKLIN JUVENILE COURT ADMINISTRATION - Supervisor: District Court Administrative Supervisor

• Initiate, modify, update, and dispose of juvenile cases within DAMION;

• Request, organize, categorize and produce/deliver discovery to defense counsel for juvenile court cases;

• Participate in DAMION user group meetings;

• Provide assistance as needed to Franklin District Court Administrators; and

• Perform any other administrative duties as requested by the Juvenile Justice Unit Chief and Director of Operations.

Qualifications

• Associate's degree

• Highly organized

• Ability to multi-task

• Knowledge of administrative and clerical procedures

• Knowledge of computers and relevant software applications

• Ability to communicate clearly, effectively, and patiently in-person and on the phone to a diverse population

• Must be able to demonstrate professional discretion and maintain confidentiality at all times

• Bilingual Spanish fluency strongly preferred.

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