Administrative Assistant

4 weeks ago


Naples, United States Spectrum Contracting Full time

Job description


The Administrative Assistant performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. The position requires a strategic partnership with the Project Management, Operations, and Preconstruction/Estimating teams to complete administrative tasks as they arise. The Administrative Assistance must be a flexible and adaptable team-player, as well as have strong communication and client service skills.


MAJOR DUTIES & RESPONSIBILITIES:

  • Provides administrative, secretarial, and clerical support.
  • Assist with monthly billing, change orders, proposals, and estimates
  • Assist with legal correspondence
  • Sign up new craft employees using required hiring documents
  • Processes Personal Action Forms (PAF) for all craft employee changes
  • Order and maintain stock of office supplies
  • Helps maintain records of computer-related equipment and prepares equipment transfers as needed
  • Order, track and maintain company cell phones and iPads
  • Collects and tracks approved vacation requests
  • Other duties as assigned


JOB SKILLS & ABILITIES GUIDELINES:

  • Computer knowledge and efficiency, including Microsoft Office products
  • Knowledge of Vista, or ability to learn and implement within 30 days of hire
  • Good time management and organizational skills
  • Ability to understand and follow instructions
  • Functions effectively as part of a team
  • Maintain a high level of confidentiality
  • Dependability


MINIMUM QUALIFICATIONS:

  • High school diploma or GED
  • 2 years of industry experience



We are an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.



  • Naples, United States Pine Ridge Physicians Regional Health System Full time

    This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth workflow and operations. Responsibilities may include assisting in the management of an essential department function or Administrative Assistant, Administrative, Healthcare, Operations, Assistant


  • Naples, United States Spectrum Contracting Full time

    Job description The Administrative Assistant performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. The position requires a strategic partnership with the Project Management, Operations, and Preconstruction/Estimating teams to complete administrative tasks as...


  • Naples, United States Spectrum Contracting Full time

    Job descriptionThe Administrative Assistant performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. The position requires a strategic partnership with the Project Management, Operations, and Preconstruction/Estimating teams to complete administrative tasks as...


  • Naples, United States Pine Ridge Physicians Regional Health System Full time

    This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth workflow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact...


  • Naples, United States Primrose School of North Naples Full time

    Job DescriptionJob DescriptionDo you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent...


  • Naples, United States The Moorings Park Institute Incorporated Full time

    Job DescriptionJob DescriptionMoorings Park is looking for an Administrative Assistant for the Executive Director. The Executive Administrative Assistant assists in providing office and administrative services support to the community management team. Position is responsible for word processing, maintaining community policies and forms, ordering of supplies,...


  • Naples, Florida, United States HealthCare Support Full time

    Job OverviewHealthcare Administrative AssistantHealthCare Support is actively seeking a Healthcare Administrative Assistant to join a prominent healthcare organization.Key Responsibilities:Assist healthcare professionals with various medical tasks.Conduct phlebotomy, laboratory assessments, quality assurance, and equipment maintenance.Work Schedule: Monday -...


  • Naples, Florida, United States Pine Ridge Physicians Regional Health System Full time

    About the Role:This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth workflow and operations.Key Responsibilities:Assisting in the management of an essential department function or process.Providing administrative support to ensure efficient operations.Coordinating and implementing...


  • Naples, United States KW Property Management, LLC Full time

    Job DescriptionJob DescriptionReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.Perform administrative assistant functions including but not limited to: record...


  • Naples, United States KW Property Management, LLC Full time

    Job DescriptionJob DescriptionDuties and Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.Perform administrative assistant functions...


  • Naples, Florida, United States Volhr Corporation Full time

    Job OverviewPosition Summary: As an Administrative Assistant at Volhr Corporation, you will be the first point of contact for both homeowners and vendors, ensuring a welcoming and professional environment.Key Responsibilities:Welcome homeowners and vendors with a friendly demeanor.Handle incoming calls and inquiries with professionalism.Resolve homeowner...


  • Naples, United States Dope Doctors Full time $14 - $15

    Dope Doctors is seeking a reliable and versatile Personal Assistant in Naples, FL who can seamlessly blend administrative duties within the medical field with domestic tasks, including light cooking and cleaning. This role is perfect for a highly organized, detail-oriented individual who is capable of multitasking and thrives in a dynamic...


  • Naples, United States Vi Living Full time

    Overview: Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.What We Offer: Competitive payExceptional benefitsGenerous Paid Time Off - start accruing on day one401k with company matchPaid maternity and paternity benefitsAward-winning training and...


  • Naples, United States Alliant Property Management Full time

    Job DescriptionJob DescriptionWe are seeking a Property Management Administrative Assistant to become a part of our Amazing Team! This is a full-time onsite position in a beautiful, gated community.General Purpose:The Senior Administrative Assistant is an administrative professional who assists the board and CAM... The position requires a person who will...


  • Naples, United States Marriott International Inc Full time

    Additional Information Destination Services Job Number 24151048 Job Category Administrative Location The Ritz-Carlton Naples, 280 Vanderbilt Beach Road, Naples, Florida, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Enter and retrieve information contained in computer databases...


  • Naples, United States ENV Services Full time

    Job DescriptionJob DescriptionENV Services a nationally respected leader in calibration, certification and decontamination services for the health care, pharmaceutical and biotechnology industries. We are seeking a motivated individual to join our team. This position is located in the Naples, FL location and is required to report to the office, Monday-...


  • Naples, United States KW Property Management, LLC Full time

    Job DescriptionJob DescriptionDuties and Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.Perform administrative assistant functions...


  • Naples, United States Glenview at Pelican Bay Full time

    Job Description Salary: $17.50 per hour The Glenview at Pelican Bay is a premier continuing care retirement community located in beautiful, sunny Naples, Florida. We are currently considering candidates for a hospitality focused Clinical Administrative Assistant. Candidates must have a desire to join a great team dedicated to providing outstanding and...


  • Naples, United States Allied Property Group Full time

    Job DescriptionJob DescriptionWe are seeking a very talented and energetic Administrative Assistant to the onsite Property Manager to become a part of our team!Allied Property Group, Inc. is a family-owned and operated full-service property management company proudly managing associations and multi-family communities in the South Florida area for more than...


  • Naples, Florida, United States Ashton Realty Group Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant to join our team at Ashton Realty Group. As a key member of our team, you will provide administrative support to our Real Estate Developer and Property Manager, ensuring the smooth operation of our business.Key Responsibilities:Administrative Support: Provide administrative...