Current jobs related to Administrative Assistant at HOA - Naples - KW Property Management, LLC

  • Assistant Property Manager at HOA

    4 weeks ago

    Naples, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Assistant Property Manager to join our team at KW Property Management, LLC. The successful candidate will be responsible for providing administrative support to the General Manager and ensuring the smooth operation of the property.Key ResponsibilitiesAssist the General Manager in managing the...

  • Administrative Assistant

    4 weeks ago

    Naples, Florida, United States Bonness Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bonness Inc. As an Administrative Assistant, you will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide exceptional customer service, responding to phone calls, emails, and...

  • Administrative Assistant

    2 weeks ago

    Naples, United States Jobot Full time

    Job DescriptionJob DescriptionCome and join a leader in the construction industry seeking an experienced Administrative Assistant / Clerk to join our team!This Jobot Job is hosted by: Matt DesiderioAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $50,000 - $70,000 per yearA bit about us:Come and join a leader...

  • Administrative Assistant

    1 month ago

    Naples, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for a proficient Administrative Assistant to join our team in Naples, Florida. In this role, you will be the first point of contact for our upscale community, manage communications via phone and email, and keep track of residents' movements. Additionally, you will handle some accounts payable tasks and...

  • Administrative Assistant

    2 weeks ago

    Naples, Florida, United States Safe Harbor Law Firm Full time

    Job Title: Client Service Coordinator or Office AdministratorJob SummarySafe Harbor Law Firm is seeking an experienced Administrative Assistant to join our team. The ideal candidate will have a strong willingness to learn, be a self-starter, and possess excellent verbal, written, and interpersonal skills.Key ResponsibilitiesProvide exceptional customer...

  • Administrative Assistant

    1 week ago

    Naples, Florida, United States Berman Physical Therapy Full time

    Job OverviewBerman Physical Therapy is seeking a highly skilled Administrative Assistant to join our team. As a key member of our staff, you will be responsible for providing exceptional client experiences and driving the growth of our clinic.Key Responsibilities:Communicate effectively with clients to understand their needs and preferences.Manage client...

  • Administrative Assistant/Receptionist

    1 month ago

    Naples, United States GrayRobinson, P.A. Full time

    GrayRobinson, a full-service law and government consulting firm with 15 offices in Florida and Washington, D.C., has an immediate opening in our Naples office for a full-time Administrative Assistant/Receptionist. Position requires 5+ years of experience in a law firm or professional services environment. Successful candidate must also have 3+ years of...

  • Administrative Assistant

    4 weeks ago

    Naples, Florida, United States INNOVATIVE THE COLLIER AT NAPLES Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist/Concierge to join our team at Innovative The Collier at Naples. The successful candidate will be responsible for ensuring the safety and dignity of residents, managing the facility, and providing exceptional customer service.Key ResponsibilitiesEnsure the safety of residents...

  • Community Association Manager

    3 days ago

    Naples, Florida, United States RealManage Full time

    We are seeking a highly skilled and experienced Community Association Manager to join our team at RealManage. As a key ambassador of our company, you will be responsible for providing management, direction, and leadership to ensure the successful daily operations of a portfolio of community associations.Key responsibilities include working closely with the...

  • Administrative Assistant with Bookkeeping Responsibilities

    2 days ago

    Naples, Florida, United States Law Offices of Marc L. Shapiro, P.A. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented individual to fill the role of Administrative Assistant with Bookkeeping Responsibilities. This position will be responsible for providing administrative support to our team, including managing schedules, coordinating meetings, and handling correspondence. Additionally, the successful...

  • Litigation Legal Administrative Assistant

    1 month ago

    Naples, Florida, United States Gunster Law Firm Full time

    Job OpportunityGunster Law Firm is seeking a highly skilled Litigation Legal Administrative Assistant to join our team in Naples. The ideal candidate will have experience in complex civil litigation cases in both state and federal courts.Key Responsibilities:Maintain accurate and organized filesManage calendars and schedule depositions and hearingsDraft...

  • Administrative Coordinator

    2 weeks ago

    Naples, Florida, United States Jobot Full time

    About JobotJobot is a leader in the construction industry, seeking an experienced Administrative Assistant/Clerk to join our team.Job SummaryWe are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for providing exceptional customer service,...

  • Certified Nursing Assistant

    1 week ago

    Naples, Florida, United States Glenview at Pelican Bay Full time

    Job Opportunity at Glenview at Pelican BayWe are seeking a dedicated and compassionate Certified Nursing Assistant to join our team at Glenview at Pelican Bay. As a CNA, you will play a vital role in providing exceptional care and support to our residents.Responsibilities:Assist residents with daily living activities, such as bathing, dressing, and...

  • Administrative Coordinator

    3 weeks ago

    Naples, Florida, United States GrayRobinson, P.A. Full time

    Administrative Assistant/Receptionist OpportunityGrayRobinson, P.A., a leading law and government consulting firm, is seeking a highly skilled Administrative Assistant/Receptionist to join our team in Naples, Florida.Key Responsibilities:Provide exceptional administrative support to assigned attorneys and teamsManage reception duties, including answering and...

  • Litigation Legal Administrative Assistant

    2 weeks ago

    Naples, Florida, United States Spherion Full time

    Spherion Job OpportunityWe are seeking a highly skilled Litigation Legal Administrative Assistant to join our team at a reputable Law Firm in Naples, FL.Key Responsibilities:Maintain accurate and organized legal files and case management systems.Manage complex calendars, schedule depositions, hearings, and meetings with precision.Draft routine...

  • Administrative Coordinator

    1 week ago

    Naples, Florida, United States ENV Services Full time

    Job Title: Administrative AssistantWe are seeking a highly motivated and organized Administrative Assistant to join our Sales team at ENV Services, Inc. in Naples, FL.Job Summary:The successful candidate will provide administrative support to the Sales team, handle customer inquiries, and assist with quoting services to existing and new customers.Key...

  • Certified Nursing Assistant

    4 weeks ago

    Naples, Florida, United States Glenview at Pelican Bay Full time

    Job DescriptionWe are seeking a skilled Certified Nursing Assistant to join our team at The Glenview at Pelican Bay. As a CNA, you will provide high-quality care to our residents, ensuring their physical and emotional needs are met.Responsibilities:Assist residents with daily living activities, such as bathing, dressing, and grooming.Provide basic nursing...

  • Administrative Coordinator

    4 weeks ago

    Naples, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at KW Property Management & Consulting. The successful candidate will provide administrative support to our management office, ensuring the smooth operation of daily tasks and activities.Key ResponsibilitiesAssist in the daily operation of the...

  • Administrative Assistant

    2 days ago

    Naples, Florida, United States Safe Harbor Law Firm Full time

    Job DescriptionSafe Harbor Law Firm is seeking an experienced Administrative Assistant to join our team in our Naples office. The ideal candidate will have a strong willingness to learn, be a self-starter, and team player with excellent verbal, written, and interpersonal skills. They will also have a high level of organization, attention to detail, and...

  • Administrative Coordinator

    4 weeks ago

    Naples, Florida, United States ENV Services Full time

    Job SummaryWe are seeking a highly motivated and organized Administrative Assistant to join our team at ENV Services, Inc. in Naples, FL. As an Administrative Assistant, you will provide exceptional customer service to current and potential customers, handle quoting services, and develop a database of leads and referrals.Key ResponsibilitiesProvide customer...

Administrative Assistant at HOA

3 months ago

Naples, United States KW Property Management, LLC Full time
Job DescriptionJob Description

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
  • Perform administrative assistant functions including but not limited to: record keeping, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
  • Maintain, update, type, and coordinate account information in computer database
  • Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
  • Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
  • Ensure that emails are responded to within 24 hours.
  • Provide and maintain: Landscape Requests, maintenance requests, as well as any other forms specific to the property that may be developed
  • Coordinate and follow log for all sales and lease applications
  • Process invoices
  • Work with vendors to complete insurance packets after invoice processing
  • Train staff members on systems
  • Special projects as instructed.

Work Environment
This position will be located indoors and in an office setting, but outside property inspections will take place during the week upon needs of community.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.

Required Education and Experience

  • Prior experience in a related position; a minimum of 2-year experience.
  • Working knowledge of computer and associated programs; MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills in order to interact with a diverse and multi culture population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Must function in team organized environment.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KW Property Management & Consulting is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.