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Office Manager

3 months ago

Canton, United States Fusion Coolant Systems Full time

Fusion Coolant Systems has a market-disrupting machine lubrication system with patented technology. Due to our rapid growth, we are looking for a full-time Office Manager to work onsite in our Canton, MI Headquarters. This role ensures the efficient and effective operation of the office while providing essential support to various departments within the organization. The Office Manager will perform a wide range of duties related to human resources, office administration, accounting, and IT support. The role will report to the CFO but work collaboratively with the CEO daily.


Key Responsibilities


Human Resources:

  • Develop and manage onboarding programs for new employees.
  • Maintain and update employee records and HR documentation.
  • Assist in recruitment processes, including job postings, screening, and interviewing.
  • Handle employee relations and provide support in performance management.
  • Ensure compliance with HR policies and employment laws.


Office Administration:

  • Oversee daily office operations and ensure a well-organized work environment.
  • Manage office supplies inventory and coordinate with vendors.
  • Greet and assist visitors, handle incoming calls and emails.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Maintain office filing systems and records.


Accounting:

  • Process accounts payable and receivable.
  • Assist in the preparation of financial statements and reports.
  • Reconcile bank statements and general ledger accounts.
  • Maintain accurate financial records and assist with payroll processing.
  • Prepare and submit tax forms and compliance reports.


IT Support:

  • Install, configure, and maintain computer hardware, software, and networks.
  • Provide technical support and troubleshooting for IT-related issues.
  • Ensure the security and privacy of networks and computer systems.
  • Manage user accounts, permissions, and access controls.
  • Perform regular backups and assist in disaster recovery operations.


Qualifications

  • Bachelor's degree in Business Administration, Human Resources, Accounting, Information Technology, or a related field.
  • 3+ years of experience in a multi-functional role covering HR, administration, accounting, and IT support.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and relevant software applications.
  • Knowledge of accounting principles and experience with accounting software (e.g., QuickBooks).
  • Familiarity with IT systems, networks, and security protocols., desired.
  • Ability to handle confidential information with discretion.


Skills:

  • Self-motivated.
  • Ability to multitask and prioritize with minimal supervision.
  • Strong problem-solving and analytical skills.
  • High attention to detail and accuracy.
  • Ability to work independently and collaboratively in a team environment.
  • Adaptability and willingness to learn new skills and technologies.