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Bookkeeper + Office Manager

2 months ago

Bentonville, United States University of Health and Performance Full time

Bookkeeper & Office Manager


Location: University of Health & Performance; 700 SE 5th St., Bentonville AR 72712


About University of Health & Performance


UHP is an innovator in integrated health and performance education. We have disrupted the traditional academic model of coaching by delivering the skills essential to launch impactful and meaningful careers with a focus on Veteran transition into the workforce..  Our 500-acre campus at the base of the Ozarks was purpose-built to provide an immersive environment for mental, physical, and vocational transformation.


Role Overview 


We are looking for a highly organized and detail-focused person to join our growing team as a key player in ensuring seamless operations and financial accuracy.  You will collaborate with our fractional accounting group and be responsible for overseeing accounts payable and accounts receivable, weekly cash flow statement, and reviewing monthly financial reports. This position requires a strong understanding of bookkeeping principles and practices, exceptional attention, and excellent analytical skills. Additionally, you will work closely with the executive team to assist with office management and administrative tasks, document tracking, and internal software and systems oversight.


Responsibilities include, but are not limited to;


  • Confirm accurate and up-to-date general ledger accounts, including accounts payable and accounts receivable.
  • Review financial statements, including rolling cash flow statements, income statements, and balance sheets.
  • Oversee accounts payable functions with our fractional team; including processing invoices, verifying expenses, and issuing payment when needed..
  • Manage accounts receivable activities, including generating invoices, monitoring payments, and reconciling discrepancies.
  • Conduct regular audits to identify and resolve financial discrepancies, ensuring adherence to established procedures.
  • Assist with budgeting and financial planning activities, providing accurate and timely financial information to support decision-making processes.
  • Stay updated on relevant accounting regulations, industry best practices, and technological advancements in bookkeeping software/tools.
  • Process payroll for university employees, ensuring compliance with relevant laws, regulations, and policies.
  • Manage new-hire onboarding and paperwork for employees with HR resource.
  • Optimize office efficiency through software management and organizational initiatives 
  • Coordinate schedules, manage communications, and facilitate smooth business and academic operational cadence.
  • Collaborate and manage internal and external office tasks and systems for documents, Google Drive, various software platforms, meetings, and calendars.


Preferred Requirements


  • Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
  • Proven work experience as a bookkeeper or similar role, with a focus on payroll, accounts payable, accounts receivable, and financial reporting.
  • Strong knowledge of generally accepted accounting principles (GAAP) and bookkeeping practices.
  • Proficiency in using bookkeeping and spreadsheet software (e.g., QuickBooks Online) and Microsoft Excel / Google Sheets.
  • Excellent analytical and problem-solving skills with meticulous attention to detail.
  • Ability to handle sensitive financial information with the utmost confidentiality.
  • Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, to collaborate with various stakeholders.
  • Familiarity with relevant accounting regulations and compliance requirements.
  • Professional certification (e.g., NACPB, CB, Intuit, etc..) is a plus.
  • Experience working in a similar role within the education sector.


Role Details


  • This is an ‘on-site’ role at a modern office-space located in central Bentonville.
  • We have a collaborative work environment that values initiative and fresh ideas.
  • Join us to expand your skills across administrative and financial domains.
  • We offer a competitive salary and benefits package that includes; paid time off, health insurance, and access to dental insurance, vision insurance, and a 401(k).
  • Expectation is to fill this position before August 1st, with interviews in July.


We believe this is an important opportunity to make a significant impact with a growing company with a positive mission to help with Veteran workforce and leadership development.  If you have a passion for numbers and systems;  we’d love to talk to you


Please submit your resume, cover letter, and any relevant certifications or professional credentials to: joseph@university-hp.com