Executive & Personal Assistant
3 days ago
A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.
Responsibilities
- Scheduling and heavy calendar management (BOTH business and personal calendars)
- Acting as a "gatekeeper" for the CEO
- Taking, screening, and vetting all phone calls for CEO
- Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
- Liaison directly with various doctor’s offices and medical facilities
- Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed
- Run various personal errands as needed
- Draft slides, meeting notes and documents
- Manage contacts in Outlook
- Perform ad hoc projects
- MUST have high regard for clients, employees, and family confidentiality
- MUST be able to prioritize efficiently
Requirements
- Bachelor's Degree Required
- At least 4 years of proven work experience as a Personal Assistant
- At least 7 years of relevant experience supporting high level executives
- Fluency in Spanish required
- Proficient in Microsoft Office suite
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong interpersonal and written and verbal communication skills
- Experience in managing multiple priorities, administrative coordination, and logistics
- Must be able to work flexible hours
- Commitment to confidentiality required
-
Temporary Personal Assistant
1 month ago
New York City, United States The Assistant Company Full timeThe Assistant Company The Assistant Company New York, NY New York, NY Full-time Full-time From $56 an hour From $56 an hour 23 hours ago 23 hours ago 23 hours ago No phone calls please.Position:Temporary Personal Assistant In this role as temporary Personal Assistant to a high profile Manhattan business executive, you will perform a variety of tasks that...
-
Executive & Personal Assistant
11 hours ago
New York, New York, United States Perennial Resources International Full timeJob Title: Executive & Personal AssistantA high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is seeking a seasoned and well-experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.Responsibilities:Scheduling...
-
Executive Personal Assistant
4 months ago
New York, United States Ascendo Resources Full timeGrowing financial services firm in NY, NY is seeking an Executive Personal Assistant to support the CEO. This is an on-site position with a competitive compensation and benefits. The ideal Executive Personal Assistant holds the following:3+ years as an executive assistantHolds a bachelors degreeTechnically Savvy; proficient with Excel and PowerPoint.The day...
-
Executive & Personal Assistant
2 months ago
New York, United States Perennial Resources International Full timeA high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.ResponsibilitiesScheduling and heavy calendar management...
-
Executive Personal Assistant
2 weeks ago
New York, New York, United States C-SUITE ASSISTANTS Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Personal Assistant to support our Principal, a successful Fashion Merchandiser based in Suffolk County, New York. This is a hybrid role that requires the ability to work independently and as part of a team, with a strong focus on discretion and confidentiality.Key ResponsibilitiesManage...
-
Executive Personal Assistant
2 weeks ago
New York, United States BioTalent Full timeWe are looking for an experienced and highly organized Executive Personal Assistant to support a top executive. The role involves managing day-to-day tasks, coordinating schedules, and ensuring efficient execution of assignments. The ideal candidate must be proactive, with strong multitasking and communication skills. Extensive travel between China and the...
-
Executive Personal Assistant
1 week ago
New York, United States BioTalent Full timeWe are looking for an experienced and highly organized Executive Personal Assistant to support a top executive. The role involves managing day-to-day tasks, coordinating schedules, and ensuring efficient execution of assignments. The ideal candidate must be proactive, with strong multitasking and communication skills. Extensive travel between China and the...
-
Executive Assistant/Personal Assistant
1 day ago
New York, United States ScoutWise Full timeJob Title: Executive Assistant/Personal Assistant to the CEOLocation: New York, NY About our client:Our client is a leading trading firm, looking to hire a EA to support their CEO. Their fast-paced and dynamic environment requires an organized and proactive individual to support the CEO.Key Responsibilities:Corporate Executive Assistant (50%)Act as a...
-
Executive Assistant/Personal Assistant
1 day ago
New York, United States ScoutWise Full timeJob Title: Executive Assistant/Personal Assistant to the CEOLocation: New York, NY About our client:Our client is a leading trading firm, looking to hire a EA to support their CEO. Their fast-paced and dynamic environment requires an organized and proactive individual to support the CEO.Key Responsibilities:Corporate Executive Assistant (50%)Act as a...
-
Personal/Executive Assistant
4 weeks ago
New York, United States PLAYTO LLC Full timeJob DescriptionJob Description**Location:** Playto Childcare Services Main Office 545 Broadway Brooklyn NY**Position Overview:**Playto Childcare Services is seeking a highly motivated and organized Personal/Executive Assistant to join our dynamic team. This key role will support the daily operations of our main office and ensure the smooth execution of...
-
Executive Assistant to Founder
5 days ago
New York, New York, United States Northbound Executive Search Full timeWe are seeking a highly skilled and experienced Executive Assistant to support our Founder in a dynamic and fast-paced environment.Key Responsibilities:Manage the Founder's calendar, appointments, and travel arrangements with precision and attention to detail.Prepare high-quality materials for meetings and handle all communications with...
-
Executive Personal Assistant
2 weeks ago
New York, New York, United States Tempositions, Inc. Full timeDescription We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced...
-
Executive Personal Assistant
2 months ago
New York, United States C-SUITE ASSISTANTS Full timeExecutive Personal Assistant to Principal, Fashion Merchandiser, Suffolk County, New York/HybridA fashion merchandiser that specializes in evening gowns is looking for a true “right hand” to help manage her very busy life personally and professionally. The principal has showroom space in NYC and has a home near West Hampton. This will be a hybrid role...
-
Executive Personal Assistant
4 weeks ago
New York, United States Tempositions, Inc. Full timeDescription We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced...
-
Executive Personal Assistant
4 weeks ago
New York, New York, United States Household Staffing Full timeJob Title: Executive Personal Assistant to Co-Founder of a Leading FirmLocation: New York City, NY Travel: Up to 15% (including Miami and Los Angeles)About the Position:We are on the lookout for a highly organized, proactive, and resourceful individual to provide exceptional support to the Co-Founder of a prominent firm. This role is based in New York City...
-
New York, New York, United States C-SUITE ASSISTANTS Full timePersonal Executive Assistant to Principal, Fashion MerchandiserA prominent fashion merchandiser specializing in evening attire is in search of a dedicated and proactive assistant to manage her bustling personal and professional life. This role offers a hybrid work environment, ideally suited for candidates residing in proximity to the principal's residence....
-
Executive/Personal Assistant to CIO
2 days ago
New York, United States Solomon Page Full timeOur client, a New York based hedge fund is seeking a Full-Time/Permanent career Executive/Personal Assistant to support its Co-Founder. This position will be based in their NYC office. Candidates must have 10+ years of applicable C-Level executive administrative experience ideally working for a financial organization. Discretion and confidentiality is a must...
-
Executive Personal Assistant
3 weeks ago
New York, United States TemPositions, Inc. Full timeDescription We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced environment. Responsibilities: Calendar...
-
Executive Personal Assistant
4 weeks ago
New York, United States Tempositions, Inc. Full timeDescription We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced...
-
Executive Personal Assistant
2 weeks ago
New York, United States Tempositions, Inc. Full timeDescription We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced...