Executive Personal Assistant

1 week ago

New York, United States Glocap Full time

Company: Hedge Fund

Position: Executive/Personal Assistant to High-Level Executive

Location: Midtown NYC (Hybrid Schedule 4:1)

Hours: 8:00am - 6:00pm with flexibility/connectivity to support outside of the hours as needed

Salary: $140-180K DOE with Benefits + Bonus Eligibility


Our client, a Midtown-based hedge fund, seeks an Executive Assistant to support a high-level executive. The ideal candidate must be a creative problem-solver and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Responsibilities of the Executive/Personal Assistant:

  • Manage Executive’s complex calendar of meetings and events, resolving any scheduling issues
  • Manage sensitive matters with a high level of confidentiality
  • Arrange international and domestic travel and accommodations for the Executive
  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the Executive is involved with
  • Prepare expense reports on a regular basis
  • Manage ad-hoc requests answering the Executive’s questions and providing needed information
  • Take detailed messages from callers, forward to team as needed
  • Prepare any printed materials in advance of meeting
  • Assist with personal assistant work as needed
  • Assist in ad hoc projects


Requirements of the Executive/Personal Assistant:

  • A Bachelor’s degree highly preferred
  • 8-10 years of relevant experience required in a highly visible support role
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Strong attention to detail, organization, and problem-solving skills
  • Ability to communicate effectively and professionally both written and verbally
  • Flexible hours as dictated by the needs of business for projects and meetings
  • Ability to work independently and as a team member, while also interacting with all levels of management
  • Exemplary time management skills and the ability to identify and anticipate the Executive’s needs
  • Use discretion, confidentiality, and good judgment to handle all matters
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
  • Verification of identity, education, prior employment, and references may be required


*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

  • Executive Personal Assistant

    2 weeks ago

    New York, United States Glocap Full time

    Company: Hedge FundPosition: Executive/Personal Assistant to High-Level ExecutiveLocation: Midtown NYC (Hybrid Schedule 4:1)Hours: 8:00am - 6:00pm with flexibility/connectivity to support outside of the hours as neededSalary: $140-180K DOE with Benefits + Bonus EligibilityOur client, a Midtown-based hedge fund, seeks an Executive Assistant to support a...

  • Executive & Personal Assistant

    1 month ago

    New York, New York, United States Perennial Resources International Full time

    Job Title: Executive & Personal AssistantA high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is seeking a seasoned and well-experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.Responsibilities:Scheduling...

  • Executive & Personal Assistant

    1 month ago

    New York, United States Perennial Resources International Full time

    A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.ResponsibilitiesScheduling and heavy calendar management...

  • Executive & Personal Assistant

    3 months ago

    New York, United States Perennial Resources International Full time

    A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.ResponsibilitiesScheduling and heavy calendar management...

  • Executive & Personal Assistant

    4 weeks ago

    New York, New York, United States Perennial Resources International Full time

    Job Title: Executive & Personal AssistantWe are seeking a highly skilled and experienced Executive & Personal Assistant to support our CEO at Perennial Resources International. This is a unique opportunity to work with a high-profile plaintiff's personal injury law firm in Manhattan's Financial District.Key Responsibilities:Scheduling and Calendar...

  • Executive Personal Assistant

    1 month ago

    New York, United States BioTalent Full time

    We are looking for an experienced and highly organized Executive Personal Assistant to support a top executive. The role involves managing day-to-day tasks, coordinating schedules, and ensuring efficient execution of assignments. The ideal candidate must be proactive, with strong multitasking and communication skills. Extensive travel between China and the...

  • Executive Personal Assistant

    2 months ago

    New York, United States BioTalent Full time

    We are looking for an experienced and highly organized Executive Personal Assistant to support a top executive. The role involves managing day-to-day tasks, coordinating schedules, and ensuring efficient execution of assignments. The ideal candidate must be proactive, with strong multitasking and communication skills. Extensive travel between China and the...

  • Executive Personal Assistant

    1 week ago

    New York, New York, United States Harper Associates Full time

    Personal Assistant to Executive CoupleWe are seeking a highly organized and detail-oriented professional to assist a prominent couple on the Upper East Side of Manhattan. The ideal candidate will have experience working in a similar role for an executive or family on a long-term basis.The Personal Assistant will be responsible for a variety of tasks,...

  • Executive Assistant to Founder

    4 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to Founder OpportunityNorthbound Executive Search is seeking an exceptional Executive Assistant to support the Founder of a growing family office in the asset management space. This is a unique opportunity to work in a dynamic environment with intelligent and motivated individuals, offering the chance for growth and professional...

  • Executive Assistant to Founder

    4 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to Founder OpportunityWe are seeking a highly skilled and experienced Executive Assistant to support our Founder in a dynamic and fast-paced environment.Key Responsibilities:Manage the Founder's calendar, appointments, and travel arrangements with precision and attention to detail.Prepare high-quality materials for meetings and handle all...

  • Executive/Personal Assistant

    1 week ago

    New York, United States Career Group Full time

    Executive/Personal AssistantA high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant. Due to the Principal's personal interests, this Assistant should be interested in early American history and global current events.The start date for this role is...

  • Executive/Personal Assistant

    2 weeks ago

    New York, United States Career Group Full time

    Executive/Personal AssistantA high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant. Due to the Principal's personal interests, this Assistant should be interested in early American history and global current events.The start date for this role is...

  • Executive/Personal Assistant

    3 weeks ago

    New York, United States Recruiting Firm - Client Company Full time

    Job DescriptionJob DescriptionExecutive/Personal Assistant A high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant.  Due to the Principal's personal interests, this Assistant should be interested in early American history and global current...

  • Executive Personal Assistant

    3 months ago

    New York, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to Principal, Fashion Merchandiser, Suffolk County, New York/HybridA fashion merchandiser that specializes in evening gowns is looking for a true “right hand” to help manage her very busy life personally and professionally. The principal has showroom space in NYC and has a home near West Hampton. This will be a hybrid role...

  • Executive/Personal Assistant to CEO

    1 month ago

    New York, United States Glocap Full time

    COMPANY: TechnologyPOSITION: Executive/Personal Assistant to the CEOLOCATION: New York, NY (Onsite Tuesday-Thursday)HOURS: 9:30AM - 5:30PM with flexibility outside of work hoursCOMPENSATION: $120-135K + Discretionary Bonus + BenefitsBACHELOR’S DEGREE: RequiredOur client, a startup technology firm, is seeking a dynamic Executive/Personal Assistant to...

  • Executive/Personal Assistant to CEO

    1 month ago

    New York, United States Glocap Full time

    COMPANY: TechnologyPOSITION: Executive/Personal Assistant to the CEOLOCATION: New York, NY (Onsite Tuesday-Thursday)HOURS: 9:30AM - 5:30PM with flexibility outside of work hoursCOMPENSATION: $120-135K + Discretionary Bonus + BenefitsBACHELOR’S DEGREE: RequiredOur client, a startup technology firm, is seeking a dynamic Executive/Personal Assistant to...

  • Executive / Personal Assistant for Philanthropist

    2 weeks ago

    New York, United States Lambent Full time

    Executive / Personal Assistant for Philanthropist (UWS Manhattan)A busy, retired business owner and philanthropist is looking for an Executive/ Personal Assistant who is highly organized and proactive. The individual will be responsible for providing comprehensive administrative and personal support, and requires exceptional attention to detail and the...

  • Executive / Personal Assistant for Philanthropist

    2 weeks ago

    New York, United States Lambent Full time

    Executive / Personal Assistant for Philanthropist (UWS Manhattan)A busy, retired business owner and philanthropist is looking for an Executive/ Personal Assistant who is highly organized and proactive. The individual will be responsible for providing comprehensive administrative and personal support, and requires exceptional attention to detail and the...

  • Executive/Personal Assistant

    3 weeks ago

    New York, United States Beacon Hill Full time

    Boutique events services company based in Chelsea, Manhattan is seeking a Temp Executive/Personal Assistant to the Co-Founder. This position is Monday - Friday onsite, 9:30am-5:30pm with flexibility to work after hours for urgent needs. The position starts October 1st or 2nd, and the duration is approximately four weeks.Responsibilities:Heavy email...

  • Executive Assistant/Personal Assistant for Family Office.

    2 weeks ago

    New York, United States Lambent Full time

    Executive Assistant/Personal Assistant for Family Office. (Upper East Side)Small Family Office seeks Executive/Personal Assistant (70%/30% split) for in-person support. The office is in the family’s townhouse.Requirements: 5 years’ assistant experience or equivalent; BA/BS from competitive US college; knowledge of bookkeeping and QuickBooks; thorough...