Executive Assistant
3 weeks ago
Quaker City Mercantile is seeking a full time, in – office, Executive Assistant /Office Manager with a minimum of 2 years of relevant experience for a fast pace and creative environment.
Responsibilities:
- Managing the CEO’s daily and weekly schedule.
- Handle all personal appointments for CEO.
- Ordering personal items for CEO.
- Assisting in CEO’s personal and work travel.
- Assisting President with the schedule and HR responsibilities.
- On-boarding of new employees.
- Tracking employee PTO and office calendar.
- Book all employee travel and submitting travel expenses.
- Open and Close the office space each day.
- Making sure the office is clean and tidy each morning and at the end of each day.
- Making sure that the kitchen is fully stocked and coffee made each morning.
- Answering phones and pushing out calls/messages.
- Greeting visitors and managing incoming and outgoing mail and deliveries.
- Managing Office Calendar and sending reminders for office closures, holidays, etc.
- Managing and ordering all office supplies
- Assisting employees with any purchases, ensuring competitive prices and on time delivery.
- Managing the office cleaners and cleanliness standards.
- Working with building management on office maintenance.
- Preparing office & conference room for client meetings.
- Run weekly reports for employee in office hours as well as project management.
- Archive Projects to ensure organization of older records.
- Managing off site storage facilities.
Support to Accounting Department:
- Company Credit Card Expense breakdown
- Vendor Invoice input into Quick Books
- Assisting in problem solving vendor issues
Job requirements:
- Must have 2+ years of relevant experience
- Competency in all Microsoft Applications
- Helpful to know Quick Books and expense related software
- Must have a self-starter mentality and possess an ability to work well under pressure
- Detail orientated with strong communication skills
- Ability to anticipate and solve problems
- Punctual and reliable
- Team player and willing to go above and beyond when needed
- Knowledge in Microsoft Excel & Outlook
About QCM:
Quaker City Mercantile has developed innovative branding programs for a select group of discerning international companies since 1988. Quaker City Mercantile clients share a sense of adventure, a disregard for the status quo and an understanding that traditional advertising is only ever a small part of the bigger picture.
Please visit for more information.
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