Executive Assistant to Chief Executive Officer

2 weeks ago

Philadelphia, United States 100x Hospitality Full time

Executive Assistant to the CEO

Philadelphia, PA


Overview

100x is an experiential events and hospitality group driven by a shared mission to develop once-in-a-lifetime experiences and lifelong memories for our guests.


We exist to connect people to the music that they love and each other, and we do this through Enhanced Experiences surrounding live music events. We specialize in Artist Curated Events, Destination Events, VIP Ticketing, and Travel Packages.


Job Summary

We're seeking a highly organized, adaptable, and detail-oriented individual for the role of Executive Assistant to the CEO at 100x, a dynamic player in the music and hospitality industry. The ideal candidate thrives in a startup environment, excels at balancing dynamic concurrent priorities, and is passionate about assisting a CEO dedicated to business growth. This role requires someone who can take initiative and stay organized in a fast-paced environment while maintaining the utmost professionalism and confidentiality. Join us and be a crucial part of our rapidly growing team


Responsibilities


  • Serve as the primary point of contact for internal and external communications directed to the CEO including responding to emails and relaying messages in a timely, clear, and accurate manner
  • Coordinate and manage the CEO’s schedule, including meetings, appointments, and travel arrangements, ensure that the CEO’s time is used effectively and tha all engagements are well-planned
  • Monitor and organize the CEO’s inbox, filtering emails and prioritizing what needs immediate attention while maximizing productivity
  • Organize and prepare for meetings, including setting agendas, compiling background information, taking meeting notes, and conducting follow-up on action items
  • Plan and coordinate all business-related travel arrangements including flights, accommodations, and transportation
  • Assist in preparing, editing, and organizing documents, presentations, and reports for the CEO
  • Support the CEO with seamless coordination across internal teams, with a focus on the business development team, driving efficiency and collaboration for organizational success
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, including daily and weekly to-do tasks to ensure clarity and prioritization
  • Support the CEO with various special projects and research tasks as needed which may include data analysis, report preparation, or other tasks that contribute to the executive’s objectives


Qualifications


  • Bachelor’s degree required
  • 2+ years of related experience working in an executive assistant role supporting C-Level executives preferred but not required
  • Excellent verbal and written communication skills with the ability to effectively communicate and build relationships with clients and colleagues
  • Strong organizational and time management skills with the ability to manage multiple tasks and projects at the same time
  • Flexibility to adapt to changing priorities and work in a fast-paced environment
  • Positive, proactive and resourceful attitude with an excitement for new challenges and responsibilities
  • Ability to maintain a high level of confidentiality and discretion
  • Passion for the live event, hospitality, entertainment, and travel industries
  • Basic proficiency in Google Workspace & Microsoft Office Suite
  • Quick to adapt to new technologies and systems
  • Candidates must be able to work from the Philadelphia office minimum of three days per week


Salary & Benefits

100x offers competitive salaries and a comprehensive benefits package to eligible employees. Salary for this position will be proportionate with experience and qualifications.

Benefits include:


  • Health, dental and vision insurance
  • Paid time off and holidays
  • Flexible work hours
  • Professional development opportunities


We are committed to supporting the well-being and professional growth of our employees and strive to provide a positive work environment where individuals can thrive.


Equal Employment Opportunity

100x LLC is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We celebrate diversity and are committed to creating an inclusive environment for all employees.


All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.


100x LLC complies with all applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


If you require any accommodation to participate in the job application process, please contact us to discuss your needs.


Hiring Practices

The preceding job description is not intended to be all-inclusive, but rather a representation of typical elements and criteria necessary to successfully perform the job.


100x LLC recruitment policies are designed to place the most highly qualified individual available in a timely and efficient manner.

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