Executive Assistant

3 weeks ago

Philadelphia, United States UMortgage Full time

Executive Assistant 

Department: Executive 

Team: Administration 

What Sets Us Apart

At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to provide a best-in-class experience at all times while prioritizing long-lasting relationships. 

What We Need

Are you a motivated and highly organized individual with exceptional customer service skills? UMortgage is hiring a proactive Executive Personal Assistant to support our CEO. Responsibilities include managing schedules, collaborating with teams, and ensuring smooth office operations at the Philadelphia Headquarters. Ideal candidates thrive on planning, organizing, and tackling challenges. Ready for a dynamic career transition or have administrative experience? Apply today 

What You’ll Do

  • Organize and maintain executive calendars such as scheduling meetings and appointments, visitor agendas, travel arrangements, and itineraries. 

  • Plan, schedule, and follow up on team meetings, capturing detailed minutes to document discussions and action items. 

  • Optimize workflows by performing email management, conducting calendar reviews, and ensuring timely distribution of daily reports. 

  • Prepare lists for upcoming events and milestones. 

  • Follow up with cross-functional teams and leaders to ensure tasks assigned by CEO are completed. 

  • Deliver a high level of professionalism and customer service to both internal and external clients, while facilitating communication between the CEO and various parties through social media and messaging platforms. 

  • Collaborate with cross functional teams to enhance communication, support client experiences, and streamline processes. 

  • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc. 

  • Maintain a high level of organization and confidentiality in all aspects of the role. 

  • Additional responsibilities related to business needs. 

What You Have 

  • High School Diploma required. Bachelor’s degree or equivalent experience preferred. 

  • 2-3+ years of experience working in a professional/corporate environment. 

  • Experience working with the Microsoft Suite and project management systems.

  • Excellent written and verbal communication skills. 

  • Strong attention to detail and time management skills. 

  • Strong work ethic and eagerness to grow and succeed. 

  • Team-oriented, adaptable, and accountable mentality.

  • Eagerness to embrace new challenges with a positive attitude. 

  • Ability to learn quickly and operate independently.

  • Ability to multitask and prioritize projects with multiple tight deadlines. 

Physical Requirements 

The physical requirements described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Must be able to stand, sit, and walk for extended periods of time. 

  • Includes frequently reaching with hands and arms, and using hands to handle and feel. 

  • Requires close vision, distance vision, peripheral vision, color vision, depth perception, and ability to adjust focus. 

  • Must be able to perform activities with repetitive motions. 

  • Must be able to work in an environment with variable noise levels. 

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