Administrative Assistant

2 weeks ago

Reston, United States Fairfax County Government Full time


Job Announcement

This job opportunity is being re-announced. If you applied previously, you do not need to re-apply to be considered.

Provides the day-to-day administrative support for operations in the department, program or local office setting. Assures accuracy of fiscal operations, records management, and supports routine administrative functions in the workplace setting. Orients new personnel and provides training updates in new procedures. Under the direction or in the absence of the Administrative Assistant V, assumes responsibility for site management functions and collaborates with other professionals at the worksite to coordinate services delivery to implement agency procedures. May supervise status administrative staff and related work activities in an office.

Note: The assigned functional areas of the position include general administration, office management, and/or client management.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.
Math Skills
Basic math skills.
Word Processing/Typing
Intermediate skills in use of applicable Microsoft Office Word.
PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.
Communication
Ability to communicate well through written and oral means.
Information Abilities
Ability to gather, integrate, and analyze simple data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.
Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for ‘Any combination, experience, and training equivalent to‘)

Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:

  • Valid driver‘s license
  • Cardiopulmonary Resuscitation - CPR (Required within 60 days)
  • AED (Required within 60 days)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, child protective services check, sanction screenings, driving record check, and tuberculosis test to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
  • At least three years of experience providing administrative support in a high-volume health clinic or medical health care setting providing comprehensive support and handling various office duties.
  • At least two of more years of supervisory experience, demonstrating the ability to manage and lead teams effectively.
  • At least two years of front-line customer services experience with excellent customer service skills with the ability to interact in a friendly, service-oriented, and professional manner with internal and external customers.
  • At least two years of experience working with electronic health records system.
  • Experience with third-party billing processes, including managing and processing payments, handing discrepancies and coordinating with external vendors.
  • High level of integrity and discretion in handling confidential information.
  • Able to work independently and in a team environment, be proactive, exercise good judgment, and use critical thinking skills.
  • Highly organized, demonstrates exceptional interpersonal skills and ability to effectively communicate, both orally and in writing.
  • Proficiency utilizing Microsoft Office applications.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. as required for the position. Uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer and use of touchscreen; Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY . EEO/AA/TTY.

#LI-JY1

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