Event Operations Coordinator

2 days ago

Rockville, United States Access Intelligence Full time

Access Intelligence, a leading B2B Media and Events Company, is hiring an Event Operations Coordinator to assist in the planning and execution of conferences, tradeshows and other B2B events.


The Operations Coordinator’s responsibilities include logistics and operational oversight of all events, contract negotiations (with oversight from the Operations Director), venue research, writing RFPs, exhibitor/sponsorship fulfillment and interaction with clients for the Cynopsis Big TV, P3 Government, Experiential Marketing Summit (EMS), Programmatic IO Las Vegas, Programmatic IO New York and the Connected TV Summit events.


The Operations Coordinator serves as the liaison between the brand teams and its many partners and vendors (e.g., venue, A/V, F&B, Security, promotional item vendors, etc.) and represents the events’ best interest. The Operations Coordinator is detail-oriented and supports the team in managing budgets, tracking spending, and assisting with cost analysis. They collaborate with show management to provide insights but do not make final budget decisions.


Although not responsible for direct sales, the Operations Coordinator plays a critical role in fulfillment of sponsorship, award and attendee experience. The Operations Coordinator is the dedicated support person ultimately responsible for the successful events execution from move in through move out.


JOB REQUIREMENTS:

· Four-year degree in business management or other relevant field or commensurate experience.

· 1-3 years of event operations experience

· Excellent interpersonal skills and ability to thrive in a fast-paced environment

· Team player, capable of managing projects requiring input from multiple sources, and ability to multitask on more than one event or project at a time

· Proficiency in Excel, Word and Outlook, Smartsheet, and database management software preferred.

Experience with virtual event platforms desirable but not required

· CEM (Certified Exhibit Manager) or CMP (Certified Meeting Professional) designation desirable but not required.


Our People Are Our Strength

At Access Intelligence, we create exceptional experiences that ignite connection and commerce. We know that the more diverse and inclusive our staff and leadership teams are, the better we will be able to create these experiences for our customers. We have a strong commitment to improve diversity, equity and inclusion at our company. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics such as personality and personal interests that make our employees unique.


Our commitment extends to how we approach our events and content. We can’t wait to see how our renewed focus on diversity, equity and inclusion will enhance your experience with us.

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