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Event Coordinator

2 months ago

Rockville Maryland, United States Ripple Effect Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Ripple Effect. As an Event Coordinator, you will play a critical role in supporting the preparation and execution of conferences, meetings, and events.

Key Responsibilities
  • Support the preparation of conference materials, including agendas, briefing materials, and presentations.
  • Prepare post-event reports, including event summaries, key insights, and takeaways.
  • Create and manage event timelines to ensure client needs are met.
  • Manage technical aspects of events, including audiovisual equipment and registration processes.
  • Research and coordinate with vendors to ensure seamless event execution.
  • Develop comprehensive meeting minutes and notes, and create meeting summaries and post-event reports.
  • Analyze event metrics and data to inform future event planning.
Requirements
  • High school diploma or equivalent required; 3 years of relevant professional experience preferred.
  • Ability to administer event platform software successfully (e.g., Zoom, Cvent).
  • Able and willing to report to our Headquarters office or to client sites on an as-needed basis for events and meetings.
  • Experience supporting and coordinating small- and large-scale events.
  • Experience designing and preparing agendas, run-of-shows, and other meeting materials.
  • Experience creating and adhering to event task lists/punch-lists.
  • Ability to prepare high-quality, client-ready meeting materials.
  • Experience with speaker correspondence and tracking.
  • Experience setting up and running virtual, hybrid, and in-person events.
  • Experience administering event platform software successfully in hybrid and virtual environments.
  • Excellent written and oral communication skills.
  • Proficient in Microsoft Word and Excel.
  • Experience researching and selecting vendors.
  • Possess strong organizational skills, with high efficiency and attention to detail.
Preferred Qualifications
  • Strong technical experience with event platforms and production, including building out virtual event and registration platforms.
  • Bachelor's degree (may substitute as years of experience).
  • Experience managing concurrent events.
  • Demonstrates creative and innovative ways to plan and execute events.
  • Experience using Microsoft Planner and/or Microsoft Project to create event punch lists and track event tasks.
  • Skilled at implementing event engagement tools (e.g., Q&A, polling, and event apps).
  • Experience coordinating attendee travel, reimbursement, and honorarium.
  • Experience analyzing event metrics and data.
  • Experience supporting and coordinating small- and large-scale events for government clients.
  • Possession of CGMP certification.
About Ripple Effect

Ripple Effect is a women-owned small business providing professional consulting and exceptional talent for federal, private, and non-profit clients. We deliver multi-disciplinary solutions across various domains, including science, research, and healthcare.

We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, political affiliation, or Veteran status.