Lease Administration Advisor

2 months ago

Boca Raton, United States Foundry Commercial Full time

Launched nearly 17 years ago, Foundry Commercial was created to be a different kind of real estate company. Our motto – “It’s Personal” – rings true in everything we do… we value authentic human experiences. At Foundry Commercial, there is a strong sense of community. From wellness fairs to ugly Christmas sweater parties to company fundraisers, Foundry associates lean in to support one other and the causes that are important to us. We bring a sense of teamwork, collegiality, and diversity to all that we do. At the heart of it all is trust and respect. These two things drive everything else. We have built a place where people truly know each other, celebrate together, learn together, and live life alongside each other.


At Foundry, we serve our clients best by attracting and unleashing the most talented and courageous professionals in industry, all while having fun and building a lasting impact on the broader community. Don’t just take our word for it. The best way to experience our culture is to immerse yourself in it. But be prepared – it’s contagious


Position Description


We are currently seeking a Lease Administration Advisor to join the Foundry Commercial team. The Lease Administrator Advisor is responsible for lease administration functions to ensure compliance of lease terms, management of legal issues, and tracking financial obligations for all lease documents.



Essential Job Functions:


  • Abstract or input tenants lease terms, rental obligations, option clauses and all other important lease information.
  • Review recovery clauses, set up recovery pools, and maintain property dashboards containing all critical data relative to expense reimbursement by tenants.
  • Process tenant refunds through commercial management application to track and record the payable activity on the tenant ledger.
  • Track, maintain, and communicate all expirations, option exercise dates, and other critical date information to the assigned Property Manager.
  • Coordinate with Property Managers the timely submission of tenant surrender forms and other lease updates prior to completing the monthly rent-up.
  • Process timely monthly rent roll charges for Property Manager review.
  • Calculate year-end tenant expense reconciliations in applicable database applications for each tenant, and review caps, base years, and non-standard exclusions.
  • Prepare and review tenant charge batch adjustments for accuracy, which require verification against the lease language.
  • Work with Property Managers to resolve lease language interpretation conflicts and any disputes by Landlords or tenants.
  • Assist with monitoring, reviewing and approving all Rent, CAM, Operating Expense, Tax and Insurance for Landlords, including reviewing leases to insure accuracy of all charges.
  • Work with lease agreements containing Percentage Rent/Gross Sales provisions.
  • Maintain file systems, including the data integrity of information contained in the software application used for tracking all Tenant and Lease related data. Maintain and update critical dates and lease clause issues within the approved software.



Education and Experience Requested:


  • Qualified candidates will have at least 5 years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields having worked in either (or both) the Landlord or Tenant sector.
  • Working experience with commercial real estate database applications such as MRI, Yardi, and Kardin.
  • Independent, self-starter, team player, analytical and attention to detail.
  • Provides high degree of professional customer service to both internal and external parties.
  • Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.


Foundry Commercial is an Equal Opportunity Employer

Foundry Commercial is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. It is the policy of Foundry Commercial to grant equal employment opportunities to all qualified persons without regard to race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, citizenship, physical or mental disability that does not prohibit performance of essential job functions, veteran's status, or any other conditions or identifications against which discrimination is prohibited.

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