Property Administrator

4 weeks ago

Washington, United States Insight Global Full time

Position: Commercial Property Administrator

Duration: 6 month contract-to-hire

Location: Washington, DC - NW


Day-to-Day:

As a Commercial Property Administrator (PA) you will provide diverse support to the Property Management team that is essentially a combination of administrative support and bookkeeping.


Must Have:

  • 2+ years of administrative experience, in person office experience required
  • 1+ years of hospitality / customer service based experience
  • 1+ years of event coordination
  • Knowledge of MS Office and general computer savviness (will be picking up a lot of new softwares off the bat)
  • High sense of professionalism with strong customer service and communication skills
  • Comfortable with being fully onsite, able to pass background check
  • High School Diploma

Plusses:

  • Property management/tenant coordination experience in the commercial real estate industry or multi-family/large residential properties
  • Knowledge of AP/invoicing process
  • Knowledge of Yardi/MRI
  • Knowledge of work order software (Building Engines, Angus, Maximo, etc.)


Responsibilities:

  • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  • Assist in lease administration activities, including tenant contracts and insurance information
  • Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
  • Prepare and code invoices for Property Manager’s approval
  • Ensure office is stocked with office supplies and other required items to maintain the office
  • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  • Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
  • Maintain the property purchase order system
  • Maintain lease and contract files, as well as other files located within the property management office
  • Promote and foster positive relationships with tenants and clients and track service calls as required
  • Assist with monthly and quarterly management reports as well as annual budget preparation
  • Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

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