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Administrative Assistant
3 months ago
About the Company & Opportunity:
- Our client is a law firm operating on the cutting edge of technology, innovation, and regulation
- Our client serves a global clientele with lawyers who advocate for clients facing regulatory investigations and litigation
- Recognized as a 2024 Benchmark Litigation recommended firm
- Current employees praise the organization on their commitment to professional development
Administrative Assistant
Location: Washington, DC
Schedule: 9am - 5pm (Monday - Friday)
Candidates MUST be able to commit to the schedule to be considered.
Position Overview:
Our client is seeking a candidate who lives locally to their DC office to provide administrative support for their office.
Responsibilities:
- Administrative Assistant will support President/Managing Partner with his calendar and scheduling meetings on his calendar
- Administrative Assistant will respond to travel requests and coordinating with the outside travel agent
- Administrative Assistant will provide event planning support
- Administrative Assistant will help to orchestrate when clients visit the office and make sure clients have what they need
- Administrative Assistant will provide office management including make sure snacks are set out, maintaining cleanliness in the kitchen, and making sure office is in order and supplies are plentiful
- Administrative Assistant will greet client and guests, general receptionist tasks including answering phones
- Administrative Assistant will support President/Managing Partner with a variety of reports - i.e. pulling documents from Clio and populating Excel spreadsheets
- Administrative Assistant will forward meeting requests or creating a calendar invite to the appropriate recipients
- Administrative Assistant will generate documents for DocuSign
- Administrative Assistant will complete additional administrative tasks and follow up on requests, as needed
Requirements:
- Our client is open to someone with previous administrative experience in a corporate office or a polished recent college grad.
- Should be comfortable utilizing MS Office Suite: Word, Excel, and Outlook
- Previous law firm experience is helpful but NOT required
- Bachelor's degree preferred but not required if someone has the relevant professional office experience
- Previous DocuSign experience is helpful
- Will be utilizing Clio (previous experience NOT required - client will train on this software) and may use QuickBooks (a plus if someone has previously used the web-based version)
- Any accounting related experience is a plus
Personality Fit:
- Team player who is willing to assist wherever needed - this could range from running the dishwasher in the kitchen to interacting with executive level clients and personnel
- Highly competent
- Comfortable with lots of client interaction and communicating with executives
- Strong interpersonal skills
- Interested in supporting business development
- Strong Work ethic - responsive to emails from attorneys, staff, clients, etc.
- Able to pivot from one task to another like responding to email
- Enjoys working in a team environment
Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity
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