Administrative Assistant
7 days ago
About ACI-NA
Airports Council International – North America (ACI-NA) is an aviation trade association based in Washington, D.C. ACI-NA is the voice of North American airports, representing local, regional, and state governing bodies that own and operate commercial airports in the United States and Canada. Our members represent more than 300 airports operating in the United States and Canada and nearly 400 aviation-related businesses.
Summary Description of Job
The Administrative Assistant is a position supporting ACI-NA Committee Secretaries (subject matter experts), ensuring all facets of Committee work and conference coordination run smoothly by providing exceptional logistical and planning support. The Administrative Assistant will collaborate with staff in the facilitation and logistics for key ACI-NA conferences. The Administrative Assistant will also assist in other administrative tasks related to the various Committees and Working Groups including roster management, updates to web site content, committee and working group meeting scheduling.
The Administrative Assistant’s primary focus will be assisting the Secretaries of the Environmental Affairs; Operations, Planning, Safety, Infrastructure & Development; and Business Information Technology committees.
The Administrative Assistant will report to the Senior Vice President for Safety & Regulatory Affairs.
Function of the Position:
Under the guidance of ACI-NA Committee Secretaries, the Administrative Assistant is responsible for Committee logistics, including scheduling of calls, submission of speaker bios, registration, audio/visual needs, and updating conference and meeting agendas. The Administrative Assistant will also maintain speaker-related data and generate periodic reports, collaborating as necessary with other ACI-NA departments.
The Administrative Assistant will become versed in the various Committees and the planning of ACI-NA conferences with the expectation of growing to take on additional Committee-related responsibilities. The Administrative Assistant will offer solutions/options when presenting problems and suggestions to improve systems and processes to further strengthen the services provided by Committee Secretaries to ACI-NA members.
Job Duties:
- Manage and coordinate Committee administrative tasks, with particular focus on the Environmental Affairs; Operations, Planning, Safety, Infrastructure & Development; and Facilitation Committees.
- Manage assigned conferences, including end-to-end speaker communications, collection of materials, and onsite speaker deliverables to ensure speakers are prepared for each event.
- Manage agenda and mailing list changes and updates.
- Manage speaker communication emails and organize preparatory calls, ensuring efficient follow-ups.
- Assist with onsite program management including full conference run of show, stage management, speaker audio/visual needs, and special presentations
- Work jointly with staff to streamline the coordination and administrative operations between the Committees
- Provide efficient and effective customer service for inquiries to ACI-NA members.
Education and Experience Required
- Bachelor's degree or equivalent.
- Prefer 2 years or more of trade association or aviation industry experience.
Key Competencies/ Knowledge, Skills & Abilities
- Exceptional organizational and logical skills and ability to plan, track and perform multiple tasks; must be able to manage multiple priorities and maintain a high attention to detail and accuracy while consistently meeting deadlines.
- Effective people skills in a collaborative work environment.
- Exceptional communication, strong interpersonal and relationship-building skills, especially with executive-level professionals.
- Creative and innovative thinker with strong attention to detail.
- Ability to quickly recognize or anticipate problem areas and quickly develop solutions
- Demonstrated ability to adapt, implement, manage change, and strive for continuous improvement.
- Strong and proficient skills with Microsoft Office tools including Word, Excel, PowerPoint, and SharePoint.
- Experience with use of social networking software applications (e.g., Microsoft Teams, LinkedIn) a plus.
- Computer proficiency and adept at learning new software
- Ability to thrive in high-pressure situations.
- Ability to travel in the US and Canada approximately 10% for work.
Hybrid Work:
ACI-NA operates in a hybrid work model and staff works remotely 2-3 days per week. The ideal candidate should be located in the DMV area (Washington, DC - Maryland - Virginia).
-
Administrative Officer
3 weeks ago
Washington, Washington, D.C., United States Assistant Secretary for Human Resources Management Full timeJob SummaryWe are seeking an experienced Administrative Officer to join our team at the Assistant Secretary for Human Resources Management. As an Administrative Officer, you will provide administrative and analytical expertise in support of management and administrative operations in various areas, including budget, space management, records management,...
-
Administrative Assistant
4 weeks ago
Washington, United States Associa Full timeAssocia is hiring a full time Administrative Assistant to support its community in the Washington, DC area. Daily responsibilities: Back office Administrative Assistant role to support GM and Facilities Manager with all correspondence and communicati Administrative Assistant, Administrative, Assistant, Property Management
-
Administrative Assistant
4 weeks ago
Washington, United States Creative Financial Staffing Full timeAbout the Company & Opportunity: Our client is a law firm operating on the cutting edge of technology, innovation, and regulation Our client serves a global clientele with lawyers who advocate for clients facing regulatory investigations and litigation Recognized as a 2024 Benchmark Litigation recommended firm Current employees praise the organization...
-
Administrative Assistant
4 weeks ago
Washington, United States Creative Financial Staffing Full timeAbout the Company & Opportunity: Our client is well known in the construction industry with many current projects The business serves various industries including public, private, and commercial institutions throughout the DMV region Views their employees as their biggest asset Free parking is provided Administrative Assistant Location: Washington, DC...
-
Administrative Assistant
1 month ago
Washington, United States MedStar Health Full timeGeneral Summary of Position MedStar Health is looking for an Administrative Assistant at MedStar Georgetown University Hospital in the Hematology-Oncology department. This Hybrid position is Monday - Friday from 8:30AM - 5:00PM. The Administrative Assistant performs diversified administrative duties related to department Management team and/or physicians. ...
-
Administrative Assistant
3 weeks ago
Washington, United States Ajilon Full timeAjilon - JobID: DA931372-4FAA-43F0-876F-4E75171E5D64 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...
-
Administrative Assistant
1 month ago
Washington, United States George Washington University Full timeThe Office for Diversity, Equity, and Community Engagement supports GWs strategic priorities and aspirations for academic excellence by providing diversity expertise, tools, data and programming that inform and shape curricular, research, administra Administrative Assistant, Administrative, Diversity, Assistant, Microsoft, Operations
-
Administrative Assistant
2 months ago
Washington, United States Experis Full timeAdministrative Assistant- Our client in Washington, D.C. is looking for hardworking, motivated talent to join their team.Don't wait... apply today! What's in it for you? 20-23/hr (depending upon experience) Hybrid work environment Contract to hire Full time Job Description One of our leading clients in Washington, DC is looking for an Administrative...
-
Administrative Assistant
3 weeks ago
Washington, United States Sparks Group Full timeJob DescriptionJob DescriptionJob Summary/Company:Are you an experienced Administrative Support individual with at least five years of experience under your belt? Do you go with the flow and have a “go getter” attitude? Look no further! Sparks Group has partnered with a large company who is seeking a flexible and organized Administrative Assistant. Apply...
-
Administrative Assistant
3 weeks ago
Washington, Washington, D.C., United States The Midtown Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Clerk to join our team at The Midtown Group. As a key member of our support staff, you will be responsible for providing administrative assistance to our contracting staff and ensuring the smooth operation of our office.Key ResponsibilitiesOperate office equipment and software, including...
-
Administrative Assistant
1 week ago
Washington, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionAdministrative AssistantLHH Recruitment Solutions is hiring an Administrative Assistant in Washington, DC. This is a contract opportunity for a growing, fast paced, and professional company.This role entails providing general administrative support to the office and specific departments as needed. Our ideal candidate will be...
-
Administrative Assistant
3 weeks ago
Washington, United States GAP Solutions, Inc. (GAPSI) Full timePosition Objective: Provide executive level administrative support to a federal customer.This position provides executive level administrative support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The individual maintains a close and highly responsive relationship to the day-to-day activities of...
-
Administrative Assistant
4 weeks ago
Washington, United States GAP Solutions, Inc. (GAPSI) Full timePosition Objective: Provide executive level administrative support to a federal customer. This position provides executive level administrative support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The individual maintains a close and highly responsive relationship to the day-to-day activities of...
-
Administrative Assistant
2 months ago
Washington, United States GAP Solutions, Inc. (GAPSI) Full timePosition Objective: Provide executive level administrative support to a federal customer.This position provides executive level administrative support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The individual maintains a close and highly responsive relationship to the day-to-day activities of...
-
Administrative Assistant
2 weeks ago
Washington, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract-to-hire employment opportunity for an Administrative Assistant to join our team in the Healthcare industry, located in WASHINGTON, District of Columbia, 20002-1810, United States. As an Administrative Assistant, your main role will be to handle administrative tasks such as organizing documents, setting...
-
Administrative Assistant
1 month ago
Washington, United States ZGF Architects Full timeZGF is seeking an Administrative Assistant to join our team in our Washington, D.C. office. We are seeking a driven individual who is a reliable administrator and office ambassador with excellent communication skills and attention to detail to join our close-knit DC administrative team. As an Administrative Assistant, you will.... Receive all incoming phone...
-
Administrative Assistant
5 months ago
Washington, United States Graham Full timeJob Description Schedule Monday - Friday, 5 days per week Duties and Responsibilities: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting,...
-
Administrative Assistant
2 months ago
Washington, United States Intralox Full timeIntralox, LLC is currently seeking an Administrative Assistant for the Engineering and Product Development Teams in the Equipment platform. This individual will be primarily responsible for supporting the leadership team with a wide variety of administrative and planning tasks. This position will be based in our Baltimore, Maryland office. This...
-
Administrative Assistant
4 weeks ago
Washington, United States The Excalibur Group Full timeThe Excalibur Group is currently seeking an Administrative Assistant in Washington, DC to support a local contract. **Will be subject to a background/credit screen prior to employment. DUTIES AND RESPONSIBILITIES Provides administrative support to executive staff (filing, taking phone calls, scheduling appointments, making travel arrangements), with office...
-
Administrative Assistant
1 week ago
Washington, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Washington, DCHourly Rate: $20 - $25 per hourPosition Type: Temporary (Long-Term)About the Role: We are seeking a dedicated and skilled Administrative Assistant to support our client in Washington, DC on a long-term temporary basis. The ideal candidate will have strong...