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Executive Assistant to Chief Executive Officer

2 months ago

Miami, United States TalentoHC Full time

Executive Assistant to CEO

We are seeking an Executive Assistant to support the CEO of a rapidly growing international portfolio. The CEO resides primarily in the UK with travel to South Florida where this person will be based out of. This will also have a dotted line to the other C level executives for support as needed. The Executive Assistant will serve as a first point of contact for matters related to the executive leadership. This role will liaise and maintain strong and effective communication within and outside of the company.


Requirements

  • 7+ years of professional experience with at least 3 years supporting a C level executive
  • Able to work full time out of Brickell office
  • Bilingual in English and Italian (Italian can be conversational)
  • Excellent oral, written, interpersonal communication, organization and time management skills. Strong critical thinking and decision-making skills.
  • Ability to thrive in a fast-paced environment with a 'get it done' attitude.
  • Proficiency in Microsoft Suite including Outlook, Excel & PowerPoint.
  • Experience managing travel, logistics and complex meetings.


Responsibilities

  • Support the CEO through the ongoing management and monitoring of inbound and outbound email activity. Read and route correspondence as needed.
  • Maintain executive’s appointment schedule by planning and scheduling meetings, events and travel.
  • Ensure that meetings are scheduled according to priority and importance.
  • Protect the company and executive team by maintaining confidentiality at all times.
  • Arrange internal meetings with leadership.
  • Develop itineraries and agendas to ensure efficiency of time invested.
  • Drive the coordination and preparation of reports, presentations and other communications.
  • Liaise with leadership and management team members, executive assistants and middle managers to request and assemble information for consumption.
  • Assist in formatting and proof reading of business documents, internal and external reports.
  • Execute projects and special assignments by establishing objectives, determining priorities and managing timelines.
  • Create status reports and general tracking mechanisms to ensure achievement of objectives through a detailed approach to task execution.
  • Handle day-to-day operations and specific tasks in a fast-paced environment with a high level of professionalism and attention to detail.
  • Manage reconciliation of payment, invoices and other booking tasks


Talento Human Capital Management is an equal opportunity employer, people are at the centre of what we do Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds and perspectives.


People + Passion + Perseverance = Progress.


About Talento:

Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the US, Latin America and Asia.