Warehouse Coordinator

5 days ago

Philadelphia, United States Coast Global Corporation Full time

The Warehouse Coordinator is responsible for overseeing and coordinating daily warehouse operations to ensure efficient and accurate handling of goods, from receiving to shipping. Warehouse coordinators assist in packing and labeling items, pulling out products from delivery, and ensuring the correct quantity and quality of the items before release. They also inspect the efficiency and performance of warehouse tools and equipment, especially on schedule for regular maintenance, and call for repairs as needed.This role involves managing inventory, coordinating with suppliers and internal departments, and ensuring compliance with safety and quality standards. The Warehouse Coordinator plays a key role in supporting the Inventory Manager to maintain a smooth and organized workflow.


  • Proficiency in both English and Spanish is a must.
  • Must be onsite Monday-Friday.
  • Although Irregular, must be readily available for any job related needs outside of office hours.


Key Responsibilities:


Warehouse Operations:

  • Organize and optimize the storage and retrieval of products within the warehouse.
  • Assign tasks and schedules to warehouse staff and monitor their performance.
  • Maintain a clean, safe, and organized warehouse environment.
  • Ensure compliance with health and safety regulations.


Receiving and Shipping:

  • Oversee the receiving of incoming goods and inspect for quality and accuracy.
  • Coordinate with transport companies for timely delivery and pick-up of goods.
  • Prepare and process shipping documents, including bills of lading and packing lists.
  • Ensure all outbound shipments are properly labeled, packed, and meet customer requirements.


Communication and Coordination:

  • Communicate effectively with suppliers, vendors, and internal teams (such as purchasing, sales, and customer service).
  • Coordinate with the Inventory Manager to plan and execute daily operations.
  • Handle customer inquiries related to order status and product availability.


Inventory Management:

  • Assist in maintaining accurate inventory records and ensure proper stock levels.
  • Conduct regular cycle counts and physical inventory checks.
  • Assist in coordinating with purchasing and sales teams to manage stock levels and order fulfillment.
  • Assist in reconciling discrepancies in inventory records.


Documentation and Record-Keeping:

  • Maintain accurate records of all warehouse transactions, including inventory movements, returns, and adjustments.
  • Prepare regular reports on inventory status, shipping, and receiving activities.
  • Assist in developing and improving warehouse processes and procedures.


Support and Problem-Solving:

  • Assist in resolving any issues related to inventory, shipments, or other operational challenges.
  • Collaborate with the Inventory Manager to identify opportunities for process improvement.
  • Provide support during peak times, special projects, or unexpected events.


Qualifications:

  • Must be bilingual/proficient in English and Spanish.
  • High school diploma or equivalent; an associate's degree in logistics, supply chain management, or a related field is preferred.
  • 2+ years of experience in warehouse operations, logistics, or inventory management.
  • Strong organizational skills and attention to detail.
  • Proficiency in warehouse management systems (WMS) and Microsoft Office.
  • Excellent communication and interpersonal skills.
  • Ability to work effectively in a fast-paced environment.
  • Basic knowledge of health and safety regulations in a warehouse setting.


Certifications (Preferred):

  • Certified Supply Chain Professional (CSCP)
  • Certified in Production and Inventory Management (CPIM)
  • Certified Warehouse Logistics Professional (CWLP)


Benefits:

  • Competitive PTO/Sick Day Policy
  • Commuter Benefits

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