Assistant to Talent Manager

3 weeks ago

Los Angeles, United States McAve Media Full time

McAve Media is looking to hire a Digital-Talent Assistant to support our talent managers with an exclusive roster of top digital influencers. Duties would include, but not be limited to: calendar management, coordinating travel, daily tasks, invoices, and logistics coordination for large-scale meetings, events, and off-sites. The successful candidate will be highly organized, extremely detail-oriented, resourceful, self-motivated, and able to handle confidential information, as well as have a demonstrated ability to respond effectively to changing workloads and priorities. 


We are a forward-thinking, fast-paced company looking to hire someone with strong administrative skills and the ability to stay organized with various workloads. 


Responsibilities

  • Manage administrative duties including handling heavy email flow, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks
  • Serve as the first point of contact with clients, Brands and Network
  • ]Assist with daily projects, research, and compiling information as needed
  • Stay up to date on current events within the entertainment landscape, especially as it relates to Digital Media
  • Compile all relevant invoices for settlement of campaigns and issue payments for vendors and their appropriate parties.
  • Create and maintain pitch decks and provide market research when needed
  • Assist in identifying new business opportunities for our clients
  • Work collaboratively and cross-departmentally over all verticals of the agency
  • Support strategies and processes to drive store sales and deliver results through a customer-centric mindset.
  • Identify and track potential new creators


Qualifications

  • Minimum of 10 months of professional administrative or equivalent experience
  • Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure
  • Attention to detail, strong organization, and problem-solving skills are a must
  • Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
  • Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel, and Teams
  • Ability to anticipate needs and execute time-sensitive matters
  • Team-oriented and able to communicate and collaborate with employees at all levels
  • Adept at quickly learning new processes and technology, and ability to assimilate oneself and become familiar with existing systems


NICE TO HAVE BUT NOT A DEAL BREAKER

•A degree/pursuing a degree in communications, marketing, or a related field

•Experience as a personal assistant 


  • Email Resume to jonathan@mcavemedia.com

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