Current jobs related to Executive Administrative Assistant - San Diego - Merck
-
Executive Administrative Assistant
4 weeks ago
San Diego, California, United States Brown & Sterling Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team at Brown & Sterling. As an Executive Administrative Assistant, you will play a vital role in maintaining the operating efficiency of our fast-paced law office.This is an in-person, office position that requires strong communication and...
-
Executive Administrative Assistant
1 week ago
San Diego, California, United States LHH Recruitment Solutions Full timeJob SummaryLHH Recruitment Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support a Senior Executive in our Central San Diego office. The ideal candidate will be detail-oriented, have excellent communication skills, and possess the ability to manage multiple tasks in a fast-paced environment.Key...
-
Executive Administrative Assistant
1 month ago
San Diego, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionJob Title: Executive Administrative AssistantLocation: Central San Diego, CALHH Recruitment Solutions is looking for a highly organized and proactive Executive Administrative Assistant to support a Senior Executive in our Central San Diego office. The ideal candidate will be detail-oriented, have excellent communication skills,...
-
Executive Administrative Assistant
4 weeks ago
San Diego, United States GG Homes Full timeExecutive Administrative Assistant - SDRE Homebuyers | San Diego, CA Are you a driven and dynamic professional with a passion for real estate investment? SDRE Homebuyers, a partner of GG Homes, is seeking a highly organized and proactive Executive Administrative Assistant to join our team in San Diego. About Us: SDRE Homebuyers is San Diego’s premier...
-
Executive Administrative Assistant Specialist
2 weeks ago
San Diego, California, United States GG Homes Full timeAbout the RoleWe are seeking a highly organized and proactive Executive Administrative Assistant to join our team at GG Homes in San Diego, CA.As an Executive Administrative Assistant, you will be an essential extension of our CEO, managing daily operations and ensuring the smooth execution of tasks. This role is perfect for someone who thrives in a...
-
Executive Administrative Assistant
2 weeks ago
San Diego, California, United States Kros-Wise Full timeJob DescriptionWe are seeking a highly skilled and detail-oriented Executive Administrative Assistant to join our team at Kros-Wise. As a Yeoman, you will be responsible for providing administrative support to our team, including clerical, customer service, and personnel security duties.Key Responsibilities:Perform daily administrative tasks, including...
-
Executive Administrative Assistant
3 weeks ago
San Diego, United States Ajilon Full timeAjilon - JobID: 07D351FA-2AB6-4280-A782-79E1545253B3 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...
-
Administrative Assistant
4 days ago
San Diego, United States Robert Half Full timeJob DescriptionJob DescriptionJob Summary:Robert Half is seeking an organized and proactive Administrative Assistant to support our client’s executive team and ensure efficient office operations within a leading telecommunications company. This role involves calendar management for senior executives, vendor coordination, office organization, and supporting...
-
Executive Administrative Assistant
3 weeks ago
San Clemente, California, United States Jobot Full timeJob Title: Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Jobot. As a key member of our HR Support team, you will provide exceptional administrative support to our President and other senior executives.Key Responsibilities:Manage and maintain executive calendars,...
-
Administrative Assistant
1 week ago
San Diego, United States CRWD Full timeCompany DescriptionCRWD is a fast growing tech startup in the Gig Work Economy.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant at CRWD in San Diego, CA, with flexibility for remote work. The Administrative Assistant will be responsible for providing administrative support, handling phone communications, maintaining office...
-
Administrative Assistant
1 week ago
San Diego, United States CRWD Full timeCompany DescriptionCRWD is a fast growing tech startup in the Gig Work Economy.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant at CRWD in San Diego, CA, with flexibility for remote work. The Administrative Assistant will be responsible for providing administrative support, handling phone communications, maintaining office...
-
Executive Administrative Assistant
4 weeks ago
San Diego, California, United States GG Homes Full timeAbout the RoleWe are seeking a highly organized and proactive Executive Administrative Assistant to join our team at GG Homes in San Diego. As an essential extension of the CEO, you will manage daily operations and ensure the smooth execution of tasks in a fast-paced environment.Key ResponsibilitiesAct as an extension of the CEO, reflecting their attitude,...
-
Executive Assistant
1 week ago
San Diego, California, United States Avidity Biosciences, Inc. Full timeExecutive AssistantAvidity Biosciences, Inc. is seeking an experienced Executive Assistant to support high-level executives within Technical Development & Operations (TD&O), Supply Chain, and CMC Program Management Teams.The ideal candidate will have a strong administrative background, excellent communication skills, and the ability to work independently in...
-
Administrative Assistant
4 weeks ago
San Diego, California, United States Innova Solutions Full timeJob Title: Administrative Assistant/Executive AssistantInnova Solutions is seeking a highly skilled and organized Administrative Assistant/Executive Assistant to join our team. As an Administrative Assistant/Executive Assistant, you will provide high-level administrative support to our team, conducting research, handling information requests, and performing...
-
Administrative Assistant
5 hours ago
san diego, United States BioPhase Full timeAdministrative Assistant - BioPhaseSan Diego, CAJob Title: Biotech Administrative AssistantCompany: BioPhaseLocation: San Diego, CAEmployment Type: Contract/Temporary, Entry-LevelPay Range: $20 - $24 per hourAbout Us:BioPhase is a leading biotech company committed to advancing cutting-edge research and innovation in the life sciences industry. Our team...
-
Administrative Assistant
18 hours ago
san diego, United States BioPhase Full timeAdministrative Assistant - BioPhaseSan Diego, CAJob Title: Biotech Administrative AssistantCompany: BioPhaseLocation: San Diego, CAEmployment Type: Contract/Temporary, Entry-LevelPay Range: $20 - $24 per hourAbout Us:BioPhase is a leading biotech company committed to advancing cutting-edge research and innovation in the life sciences industry. Our team...
-
Administrative Assistant
6 days ago
San Diego, United States BioPhase Full timeAdministrative Assistant - BioPhaseSan Diego, CAJob Title: Biotech Administrative AssistantCompany: BioPhaseLocation: San Diego, CAEmployment Type: Contract/Temporary, Entry-LevelPay Range: $20 - $24 per hourAbout Us:BioPhase is a leading biotech company committed to advancing cutting-edge research and innovation in the life sciences industry. Our team...
-
Executive Assistant
3 weeks ago
San Diego, United States Motion Recruitment Full timeOur client, a leader in the financial technology industry, is urgently looking to hire an Executive Assistant. This is a hybrid role that will be onsite 3x per week in San Diego, CA.*This job is an 11-month W2 contract role that offers benefits and paid holidays!*As an Executive Assistant, you will be the primary point of contact for 1 VP, working closely...
-
Executive Administrative Assistant
3 days ago
San Antonio, United States VIP Staffing Full time $80,000 - $125,000Position Overview: The Executive Administrative Assistant (title TBD) to the Executive Vice President of a family office provides comprehensive administrative support to the EVP as well as limited support to the CEO, both of whom are members of the family. This role demands a high level of confidentiality, organizational skills, and the ability to handle...
-
Executive Administrative Assistant
29 minutes ago
San Antonio, United States Vip Staffing - zrtech Full timeJob DescriptionJob DescriptionPosition Overview: The Executive Administrative Assistant to the Executive Vice President of a family office provides comprehensive administrative support to the EVP as well as limited support to the CEO, both of whom are members of the family. This role demands a high level of confidentiality, organizational skills, and the...
Executive Administrative Assistant
3 months ago
2-year assignment through AgileOne
Qualifications:
• Education: Minimum High school diploma or equivalent; additional certification in office administration is a plus.
• Minimum of 2 plus years of proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, to effectively interact with team members and external contacts.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with relevant software applications.
• Experience with Concur preferred
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Local candidates only
Position Overview:
We are seeking a highly organized and proactive Administrative Assistant to provide support to our AVP VP, Biology-Discovery • Discovery Immunology and Chemical Biology. This position will also support the Exec. Dir, Molecular Discovery • Protein Science. The successful candidate will be responsible for various administrative tasks, team email communication, travel scheduling, expense management, interview scheduling, maintaining a clean reception area, coordinating meeting rooms, and potentially handling security procedures.
Responsibilities:
• Admin Support: Provide administrative support including handling team email communication, responding to inquiries, and assisting with various administrative tasks to ensure smooth operations.
• Travel Scheduling: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation. Ensure all parties are informed about appointments and provide necessary information for travel arrangements.
• Expense Management: Assist with expenses in the concur system, which includes tracking and reconciling receipts, ensuring accurate and timely submission, and providing support as an administrative backup.
• Interview Scheduling: Coordinate and schedule interviews for the team, ensuring a smooth and efficient process. Communicate with candidates, interviewers, and other stakeholders to ensure all necessary arrangements are in place.
• Reception Area Maintenance: Maintain a clean, organized, and presentable reception area. This includes arranging magazines, brochures, and other materials for visitors, ensuring a welcoming environment.
• Meeting Room Coordination: Manage meeting room schedules, ensuring rooms are properly booked and set up for meetings. Assist with any required equipment or technology needs to support successful meetings.
• Security Procedures (Optional): If applicable, handle security procedures at the front desk, including verifying identification, issuing visitor badges, and monitoring access to restricted areas.
