Administrative Assistant II

1 week ago

Sacramento, United States Disability Rights California Full time
Job Type

Part-time

Description

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials, please e-mail: talent@disabilityrightsca.org . Please note resume and cover letter are required. Incomplete applications will not be considered.

Make a difference We fight for the rights of people that have disabilities.... JOIN US

We encourage those who are D/deaf or Disabled to apply.

LOCATION:

Sacramento / Statewide In Office or Hybrid (CA only))

EMPLOYMENT STATUS:

Non-exempt, Part time (20 hrs.)

SALARY RANGE:

$20.64- $30.22 hourly (Band 3)

We base salary and position offers on experience and an internal equity analysis.

APPLICATION DEADLINE:

Open until filled. Applications should be received by January 3, 2025 to be considered for the first round of interviews. Resume and cover letter are required. Incomplete applications will not be considered.

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

PURPOSE OF THE JOB

Reporting to the External Affairs Manager, this position provides administrative and clerical assistance to the Public Policy, Communications and Events units.

ESSENTIAL FUNCTIONS

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. Administrative Assistant 2 essential functions include:

• Employ discretion and protect sensitive and confidential information received and generated

. Coordinate internal and external meetings, video conference calls, working groups, workshops, and events; Provide administrative and project support to External Affairs staff; establish and maintain filing systems.

• Develop/transcribe/format/proofread/edit documents, correspondence, forms, reports and charts for complex projects.

• Coordinate accommodation requests for Braille, interpreters, captions and any other disability-related accommodation request, as needed.

• Research, coordinate and make arrangements for staff travel.

• Other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

(Applicants MUST meet EACH of the minimum qualifications to be considered for an interview.)

High school diploma or general education degree (GED); plus 1-2 years related experience and/or training; plus

• One year of progressively responsible administrative or clerical experience.

• Proficient use of Microsoft Office Suite such as Microsoft Word and Excel.

• Demonstrated experience performing detailed administrative work.

• Ability to communicate effectively in English, both orally and in writing, including a knowledge of correct grammar, punctuation, spelling and sentence structure.

• Proficient time management skills; is a fast-thinker who can quickly piece together complex solutions.

• Familiarity with virtual platforms such as ZOOM, Microsoft Teams and Adobe.

• Demonstrated experience managing sensitive documents and information with discretion and maintaining confidentiality.

. Prioritize conflicting needs; able to handle matters quickly; effectively reprioritize and handle multiple tasks and fluctuating deadlines.

. Be proactive with tasks and responsibilities; work collaboratively as part of a team; to be flexible with changing situations; and, to establish and maintain effective working relationships with individuals in various offices and programs, and people outside the agency.

DESIRABLE QUALIFICATIONS

(Applicants DO NOT have to meet any of the Desirable Qualifications to be considered for an interview.)

• Associate's (AA) degree in a related field from two-year college or technical school; or equivalent combination of experience and/or training.

• Experience organizing large virtual and/or in person meetings and events.

• Experience working in communications, events or the policy field.

• Communicate fluently and write effectively in Spanish or Asian language; or able to communicate using American Sign Language.

• A working knowledge of the laws, rights, and services pertaining to people with disabilities in California.

• Experience with record-keeping and compliance (data analysis/reporting).

• Knowledge and demonstrated ability to create, edit, format, analyze and finalize documents for accessibility.

• Life experience as a person with a disability OR direct experience as a caregiver or family member of someone with a disability.

Experience working in a nonprofit, social justice, or legal services organization.

TRAVEL REQUIREMENTS

Ability to travel infrequently for activities, such as training or outreach activities, up to 10% of the time.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability-related reasonable accommodations.

• Duties are performed in office and home environments and the field in a wide range of settings, including courthouses, congregate care or other institutional settings, and community agencies.

• Duties frequently require sitting and communicating with others.

• Must be able to transport oneself to work-related meetings, hearings, facilities, and settings where clients live.Learn More

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