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Senior Executive Assistant

1 month ago

Newark, United States Vantage Point Consulting Inc. Full time

Job Title: Senior Executive Support Consultant

Location: Newark, NJ(Hybrid)

Duration: 9 Months+


Job Description:

  • The Client team is looking for a flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently.
  • Reporting to the Head of Regional Content, North America, and providing support across the region’s senior content leads, with a focus on the Head of Creative Development, the ideal candidate will be able to quickly shift priorities as different needs arise.
  • The person in this role must be comfortable operating in an agile environment and possess solid experience in successfully navigating the complexities of a large organization as well as external partners, in addition to being a strong team player with exceptional attention to detail.
  • The ideal candidate must also be resourceful, able to find solutions to challenges that may or may not directly relate to the role (including on-site services, troubleshooting internal system issues, etc.).


About the role:

  • Proactively manage executives’ calendars, including scheduling large and/or complex meetings with external parties (key customers, such as top agents, production companies, and their coordinators/assistants), internal teams, and/or high-level executives who may also work in different time zones
  • Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management; coordinate out-of-office coverage with fellow Content EAs to ensure continued executive support.
  • Plan/coordinate/modify travel arrangements (flight, hotel, train, car service) and submit expense reports; monitor spend on corporate credit card.
  • Work with Internal Communications and Content Marketing to manage executive presence at high-profile public events: book travel, create itineraries, provide prep materials, arrange professional styling and/or car service, etc. as needed.
  • Work with North America content leadership to facilitate internal communication on behalf of the team leads and across multiple regions.
  • Provide relationship management support, which may include follow-up requests/calls, data entry, and more
  • Assisting with the planning and coordination for large team meetings and events (full team all-hands meetings and offsites, etc.)
  • Perform other administrative support duties, as appropriate and needed (e.g., visitor registration, catering, parking, etc.)


Qualifications:

  • Excellent interpersonal skills and professionalism are crucial
  • Familiarity with Outlook and the Microsoft Suite (Word and Excel in particular)
  • Strong verbal and communications skills
  • Strong organizational skills
  • Strong prioritization skills and ability to multi-task
  • Ability to work in a fast paced and evolving environment and maintain composure and clarity
  • Discernment, thinking ability: knowing when to raise a potential issue and providing solutions
  • Accountability: willing to own and be responsible for accomplishing tasks, despite challenges, without always being asked