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Executive Assistant to the Executive Vice President

1 month ago

Nashville, United States Big Machine Distillery Full time

Who we are:

Big Machine Distillery is a fast-growing premium spirits company with corporate offices located on

Music Row. The sister company to Big Machine Label Group, Big Machine Distillery operates in a fast--

paced, creative environment and serves as the hub for our multi-state sales team, our three tasting

rooms located on 3rd Ave in downtown Nashville, on Bransford Ave in Berry Hill, and our main distillery

in Lynnville, TN. The Brand is growing nationally, leading to new and exciting ventures daily.


Description:

The Executive Assistant will provide high-level administrative support to the organization's Executive

Vice President. The ideal candidate will be an extraordinary ambassador of the EVP and the brand with a

natural positive energy and enthusiasm. This is a demanding but rewarding role in a company

headquartered on Music Row, with locations throughout middle Tennessee and spirits sales across the

US.


Duties/Responsibilities:

  • Provides high-level administrative support and assistance to the EVP, and in all areas of the
  • organization under the guidance of the EVP
  • Heavy focus on creating and managing EVP schedule: meetings, appointments, travel and events
  • Some travel is required for this position
  • Manage, and be a gatekeeper of confidential company information
  • Attend meetings with EVP as requested, provide agendas as needed, take notes, provide and
  • execute action items as relates to EVP
  • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports,
  • and other documents
  • Receive incoming communication or memos - determine importance, and summarize to present
  • to EVP
  • Perform office tasks including maintaining records, ordering supplies, and performing basic
  • bookkeeping and reconciliations
  • Performs additional duties as assigned by EVP


Required Skills/Abilities:

  • This is not a work-from-home opportunity
  • Must be available outside of office hours for communications and tasks- this includes evenings
  • and weekends
  • Execute additional tasks outside of office hours as needed
  • Ability to function well in a high-paced, and at times stressful, environment
  • Be able to take direction and guidance with a desire and ability to grow
  • Positive “can-do” attitude and demeanor
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
  • Extremely proficient with Google Sheets, and Microsoft Office Suite (including spreadsheet
  • skills), with the ability to learn new or updated software
  • Education and Experience:
  • High school diploma required; Bachelor’s degree in Business Administration or related field
  • preferred
  • At least four years of related experience required


Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 25 pounds at times
  • Must be able to be on your feet and walk for several hours at events


Big Machine Distillery is an equal-opportunity employer, and all qualified applicants will receive

consideration for employment without regard to race, color, religion, sex, sexual orientation, gender

identity or expression, pregnancy, age, national origin, disability status, genetic information, protected

veteran status, or any other characteristic protected by law.