Office Administrative Assistant

2 weeks ago

Louisville, United States Prescott's, Inc Full time

JOB POSTING – Office Administrative Assistant

Louisville, KY (onsite)

Full-Time, Hourly, non-exempt


Heartland Medical Sales and Service

Heartland Medical Sales and Service is dedicated to providing top-quality medical equipment, sales, service, and maintenance solutions to healthcare facilities nationwide. We pride ourselves on delivering exceptional products and unmatched customer service and support. Join our team as an Administrative Assistant and be a crucial part of ensuring the seamless operation of our office.


What You Will Do:

As an Administrative Assistant, you will be the backbone of our office operations, providing essential support to various departments and senior executives. Your responsibilities will include:

  • Maintaining the monthly customer contract database and ensuring timely follow-up.
  • Answering and directing phone calls to the appropriate personnel.
  • Managing schedules, appointments, and travel arrangements.
  • Preparing and distributing correspondence, memos, letters, and forms.
  • Assisting in the preparation of reports, presentations, and meeting materials.
  • Organizing and maintaining filing systems, both electronic and physical.
  • Coordinating meetings and events, including scheduling, booking venues, and arranging catering.
  • Ordering office supplies and maintaining inventory levels.
  • Handling incoming and outgoing mail and packages.
  • Performing general clerical duties, such as photocopying, scanning, and filing.
  • Assisting with special projects and other duties as assigned.


Why It Matters:

Joining our team means being at the forefront of supporting healthcare facilities in delivering exceptional patient care. Your meticulous attention to detail and organizational skills will directly contribute to the efficiency and effectiveness of our operations, ensuring that our customers receive the highest level of service.


What You Bring to the Table:

  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Proven experience as an administrative assistant or relevant role.
  • Excellent communication and interpersonal skills.
  • Strong organizational and time management abilities.
  • Attention to detail and accuracy.
  • Ability to prioritize tasks and work efficiently under pressure.
  • Discretion and confidentiality when dealing with sensitive information.
  • High school diploma: additional qualifications in Office Administration are a plus.
  • A minimum of 1-2 years of experience as an office admin


Benefits and Opportunities:

At Heartland Medical Sales and Service, we offer a comprehensive benefits package, including healthcare coverage, retirement savings plans, and paid time off. Moreover, we're committed to providing opportunities for growth and advancement within our organization.

EOE

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