Executive Administrative Assistant

2 weeks ago

Louisville, United States Labor Solutions, LLC Full time
Job DescriptionJob Description

Our client is seeking an Executive Administrative Assistant to join their team You will provide high-level administrative support which will play an essential part to their organization.

Shift: 8am - 5pm (Mon - Fri)

ESSENTIAL FUNCTIONS:

  • This person will be the public introduction to our company being responsible for reception both at the front lobby and by phone requiring a professional manner and presentation. 
  • Coordinate overall administrative activities and company schedule ensuring office operations and procedures are executed and organized; correspondence is controlled; filing systems are designed; supply requisitions are reviewed.
  • Identifies opportunities for cost savings, better efficiency, or other improvements; recommends and implements policy or process changes as appropriate.
  • Perform purchasing functions with a manageable number of vendors and suppliers.
  • Manage and coordinate owners’ and executives’ schedules, calendars, and appointments. Compose, edit, and distribute business correspondence when required.
  • Purchase and manage office supplies, for executive team in accordance with company purchasing policies and budgetary restrictions.
  • Participate as needed in special projects.
  • To work effectively in this role, the individual must multi-task, working on several requests simultaneously without losing focus and maintain office harmony, office morale, and crisis management.
  • This position encounters sensitive and confidential information that may be of a critical and strategic nature; confidentiality must be maintained.

General Requirements:

• Bachelor’s degree or equivalent experience in office management.
• Knowledge of basic administrative and clerical systems and procedures.
• Highly motivated, able to think clearly under pressure and remain flexible with conflicting priorities and tight deadlines.
• Team player with a positive attitude.
• Excellent PC/Microsoft Office skills, including Outlook, Excel, Word, and Google sheets as well as other Google applications.
• Excellent English written and verbal communication; bilingual candidate with proficiency win both English and Spanish will be considered. 
• Basic knowledge of QuickBooks

• Excellent organizational and time management skills – experience with BI tools

Company DescriptionLabor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.

Thank youCompany DescriptionLabor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.\r
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Thank you

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