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Purchaser III

2 months ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Purchaser III
Performs complex (journey-level) purchasing and procurement work. Work involves researching, evaluating, purchasing and procuring services using guidelines, rules, policies, and laws. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
This position will work in the Construction/Facility Maintenance Team of the Procurement and Contracting Services Division. This team conducts complex IFB’s, RFPs and RFQs. Typical procurements include construction related services, renovation and new construction of facilities, repair and maintenance services for facilities, and professional services in support of state owned or leased facilities.

Essential Job Functions:
Assists with procurements using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines. May assist with processing requisitions in an automated environment, including reviewing requisitions for completeness and compliance with applicable requirements. May assist with researching vendors for products and services. Assists with monitoring legal and regulatory requirements pertaining to purchasing. Maintains all required documentation supporting transactions. Uses automated procurement systems. (30%)
May prepare and distribute procurement documents to vendors. Reviews and tabulates bids and orders to determine lowest and best bids or bids that provide best value. Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to resolve purchasing related issues. May assist with preparing, reviewing, releasing and tracking purchase orders (POs) based on requesters’ needs. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of services. (20%)
Assists with preparing, reviewing, processing and tracking solicitations and purchase orders. May assist with preparing, reviewing and maintaining purchasing and procurement reports. Maintains and reviews various purchasing and procurement reports and records and maintains files. (20%)

May assist with supporting Historically Underutilized Business (HUB) outreach and participate in procurement related events. Performs other duties as assigned, such as participating in or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation. (10%)

Provides customer service excellence in alignment with the PCS Customer Service Principles. Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement. (10%)

Attends work on a regular and predictable schedule in accordance with agency leave policy. (10%)

Knowledge Skills Abilities:
Minimal knowledge of state and federal laws and regulations governing state purchasing
Minimal knowledge of purchasing and procurement methods and procedures
Minimal knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources
Skill in the use of computer and applicable software
Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
Skill in attention to detail
Skill in providing good customer service
Ability to logically assemble and evaluate information
Ability to maintain a system of required record keeping
Ability to communicate clearly, both verbally and in writing
Ability to schedule, prioritize, monitor and complete multiple assignments timely
Ability to work effectively independently and as part of a team
Ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems