Purchasing Specialist III

3 days ago

Austin, Texas, United States PARKS AND WILDLIFE DEPARTMENT Full time
Job Summary

This position is responsible for complex purchasing and procurement work, including managing reports and providing technical assistance to staff on proper processes and procedures. The successful candidate will provide support and oversight to the Media Communications and Marketing staff through the development, management, and evaluation of procurement and contracting needs.

Key Responsibilities
  • Manage various reports and provide technical assistance to staff on proper processes and procedures.
  • Provide support and oversight to the Media Communications and Marketing staff through the development, management, and evaluation of procurement and contracting needs.
  • Perform contract management services for Memorandum of Agreements (MOAs).
  • Serve as the liaison between the Communications Division Budget Coordinator Manager, central Purchasing and Contracting branch, and program staff.
  • Work under general supervision, with moderate latitude for the use of initiative and independent judgment.
Qualifications
  • Graduation from High School or GED.
  • Two years experience providing procurement and contract support.
  • Experience in the procurement of goods and services.
  • Experience in solicitation and specification writing or development.
  • Applicant must possess a valid State driver's license.
  • Must possess or be able to complete, within three months of employment, the State of Texas Basic Publishing Purchasing training.
  • Must possess or be able to obtain, within one year of employment, a Certified Texas Contract Developer (CTCD).
Preferred Qualifications
  • Graduation from an accredited college or university with a Bachelor's degree in Business, Public Administration, or closely related field.
  • Three years experience in State of Texas contracting and procurement.
  • Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, the CMBL, and familiarity with the Texas statewide purchasing system.
  • Experience with State of Texas policies and procedures related to purchasing and contracting.
  • Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local unit of government.
  • Experience in an Oracle Financial system, such as CAPPs.
  • Current Certified Texas Contract Developer (CTCD).
Knowledge, Skills, and Abilities
  • Knowledge of the State procurement and contracting policies and procedures as published in the Texas Procurement and Contract Management Guide.
  • Knowledge of procurement methods and procedures, of state procurement principles and practices, and contracting regulations.
  • Knowledge of automated accounting systems, such as Oracle, microcomputer systems, and computerized databases.
  • Knowledge of laws governing state purchasing and contracting regulations.
  • Knowledge of developing specifications, solicitation, and negotiating and awarding contracts.
  • Knowledge of applicable local, state, or federal rules, regulations, and policies, as well as related legislative and legal practices and procedures relating to procurement and contract administration HUB program rules and regulations.
  • Knowledge of office practices and general administrative procedures.
  • Knowledge of recordkeeping and records management.
  • Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer.
  • Skill in using MS Word, Excel, PowerPoint, and Outlook.
  • Skill in effective verbal and written communication.
  • Skill in using personal computers.
  • Skill in effectively managing daily workload responsibilities to timely meet division goals.
  • Skill in providing quality customer service in a courteous and professional manner.
  • Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts.
  • Skill in recordkeeping, records management and accurate data entry into relational databases or spreadsheets.
  • Skill in meeting deadlines.
  • Skill in managing several projects simultaneously.
  • Skill in Oracle based applications.
  • Skill in training others.
  • Ability to implement new administrative systems and procedures.
  • Ability to interpret rules, regulations, policies, and procedures.
  • Ability to communicate effectively.
  • Ability to analyze and solve work problems.
  • Ability to manage or coordinate projects.
  • Ability to manage several projects simultaneously.
  • Ability to supervise the work of others.
  • Ability to promote, establish and maintain effective working relationships.
  • Ability to maintain flexibility, work with frequent interruptions and multiple and changing priorities to meet schedules and deadlines.
  • Ability to maintain strict confidentiality.
  • Ability to prepare reports.
  • Ability to work as a member of a team.
  • Ability to conduct work activities in accordance with TPWD safety program.
Working Conditions
  • Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday, alternative work schedule may be available.
  • Required to work overtime as necessary.
  • This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval.
  • May be required to operate a State vehicle.
  • Required to travel 10% with possible overnight stays.
  • Must conform to TPWD dress and grooming standards, work rules and safety procedures.
  • Non-smoking work environment in all state buildings and vehicles.

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